Faculty Administrator in Faculty of Engineering

Muscat University; Muscat; On-site; OMR 6,500 - 10,000; Full time

Job summary

Muscat University seeks a Faculty Administrator to support the Academic Faculties in planning, coordination, and implementation of activities. The role requires collaboration with staff, students, and industry, and timely responses to work requests from other departments.

The successful candidate will prepare meeting materials, maintain websites and portals, and assist in budget, procurement, and events, ensuring compliance with university policies and quality standards.

Qualifications

• Bachelor’s degree in a related field.
• Self-directed with minimal supervision; can handle confidential documents.
• Excellent English and Arabic communication.
• Proficient with Microsoft Office suite.

Responsibilities

• Prepare and distribute meeting materials and department files.
• Maintain website and quality management portal up to date.
• Organize field trips and faculty events and fairs.
• Assist in budget, procurement and expense management activities.
• Coordinate teaching schedules, exams and faculty activities.
• Maintain accurate records of faculty operations and communications.

Skills

Organizational skills

Administrative skills

Time management

English and Arabic

Microsoft Office

Attention to detail

Independent worker

Event management

Data management

Stakeholder communication

Education

Bachelor’s degree in a related field

Job description

FacultyAdministrator

Reporting to

Dean Director of Academic Faculty

Summary

The FacultyAdministrator at the Academic Faculties in Muscat University isexpected to perform administrative tasks to support the academic faculties inplanning coordinating and implementing activities Theposition requires collaboration with staff students and the industry and responding to work requests from otherdepartments in a timely and accurate manner

Duties and Responsibilities

1. Prepare maintain and distribute meeting materials business presentations and other department files and ensure qualitydocumentation is available
2. Ensure that the website and the quality management systemportal of the department are up to date
3. Support the organisation of field trips and other faculty-relatedspecial events like job fairs promotion events information sessions studentinductions etc
4. Assist in budget preparation procurement and otherexpense management activities
5. Perform data collection for quality assurance and otherexternal bodies
6. Provide first-level support in advising by providingrequired documents guidelines and setting appointments between advisers andstudents at risk
7. Manageday-to-day administrative operations of the faculty including documentation scheduling and internal communication
8. Assistthe Dean Assistant Dean and academic staff in coordinating teachingschedules examinations meetings and faculty activities
9. Actas a point of contact for students faculty members and external stakeholdersregarding administrative matters
10. Maintainaccurate records of faculty operational plan activities reports correspondence and academic documentation
11. Organizefaculty meetings workshops seminars and academic events includingpreparation of agendas and minutes
12. Supportthe preparation of reports and ensure compliance with university policies accreditation requirements and regulatory bodies
13. Coordinatewith other university departments such as HR Registry Finance and IT tofacilitate faculty operations

Qualifications for DepartmentCoordinator

• Bachelor s degree in arelated field
• Works independently and with minimum supervision Trustworthy and can handle confidentialdocuments
• Excellent communication skills in English andArabic
• Proficient in the use of Microsoft Office

Skills and Competencies

• Excellent organizational administrative and time-management skills
• Strong communication and interpersonal skills in English and Arabic
• Proficient in Microsoft Office applications
• Strong attention to detail and accuracy in documentation and record keeping
• Ability to work independently and manage multiple priorities
• Strong coordination and event-management skills
• Ability to handle confidential information with integrity and discretion
• Good data management reporting and problem-solving skills
• Ability to work effectively with students staff university departments and external stakeholders
• Professional proactive reliable and service-oriented