Faculty Administrator in Faculty

Muscat University; Muscat; On-site; OMR 6,700 - 11,000; Full time

Job summary

Muscat University is seeking a proactive Faculty Administrator to support the Academic Faculties in Muscat. You will coordinate meetings, maintain records, and ensure timely processing of requests from staff, students, and external partners.

This role requires strong English and Arabic communication, meticulous documentation, and proficiency with Microsoft Office. You will work closely with the Dean, Director of Academic Faculty, and other departments to streamline operations and support

Qualifications

• Bachelor's degree in a related field.
• Works independently with minimal supervision.
• Trustworthy and can handle confidential documents.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office.

Responsibilities

• Prepare, maintain and distribute meeting materials and ensure documentation quality.
• Keep department website and quality management system up to date.
• Support organisation of field trips and faculty events like job fairs, information sessions and inductions.
• Assist in budget preparation, procurement and expense management.
• Perform data collection for quality assurance and external bodies.
• Provide first-level advising with required documents, guidelines and appointments between advisers and students at risk.
• Manage day-to-day administrative operations and internal communications.
• Coordinate teaching schedules, examinations, meetings and faculty activities.
• Act as contact point for students, faculty and external stakeholders regarding administrative matters.
• Maintain accurate records of faculty operational plans, activities, reports, correspondence and academic documentation.
• Organize faculty meetings, workshops, seminars and academic events with agendas and minutes.
• Support the preparation of reports and ensure compliance with university policies and accreditation requirements.
• Coordinate with HR, Registry, Finance and IT to facilitate faculty operations.

Skills

Organizational skills

Administrative skills

Time management

English communication

Arabic communication

Microsoft Office

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

FacultyAdministrator

Reporting to: Dean Director of Academic Faculty

Summary

The FacultyAdministrator at the Academic Faculties in Muscat University isexpected to perform administrative tasks to support the academic faculties inplanning coordinating and implementing activities Theposition requires collaboration with staff students and the industry and responding to work requests from otherdepartments in a timely and accurate manner

Duties amp Responsibilities

• 1 Prepare maintain and distribute meeting materials business presentations and other department files and ensure qualitydocumentation is available
• 2 Ensure that the website and the quality management systemportal of the department are up to date
• 3 Support the organisation of field trips and other faculty-relatedspecial events like job fairs promotion events information sessions studentinductions etc
• 4 Assist in budget preparation procurement and otherexpense management activities
• 5 Perform data collection for quality assurance and otherexternal bodies
• 6 Provide first-level support in advising by providingrequired documents guidelines and setting appointments between advisers andstudents at risk
• 7 Manageday-to-day administrative operations of the faculty including documentation scheduling and internal communication
• 8 Assistthe Dean Assistant Dean and academic staff in coordinating teachingschedules examinations meetings and faculty activities
• 9 Actas a point of contact for students faculty members and external stakeholdersregarding administrative matters
• 10 Maintainaccurate records of faculty operational plan activities reports correspondence and academic documentation
• 11 Organizefaculty meetings workshops seminars and academic events includingpreparation of agendas and minutes
• 12 Supportthe preparation of reports and ensure compliance with university policies accreditation requirements and regulatory bodies
• 13 Coordinatewith other university departments such as HR Registry Finance and IT tofacilitate faculty operations

Qualifications for DepartmentCoordinator

• Bachelor s degree in arelated field
• Works independently and with minimum supervision
• Trustworthy and can handle confidentialdocuments
• Excellent communication skills in English andArabic
• Proficient in the use of Microsoft Office

Skills and Competencies

• Excellent organizational administrative and time-management skills
• Strong communication and interpersonal skills in English and Arabic
• Proficient in Microsoft Office applications
• Strong attention to detail and accuracy in documentation and record keeping
• Ability to work independently and manage multiple priorities
• Strong coordination and event-management skills
• Ability to handle confidential information with integrity and discretion
• Good data management reporting and problem-solving skills
• Ability to work effectively with students staff university departments and external stakeholders
• Professional proactive reliable and service-oriented