Academic Programs & Faculty Operations Coordinator

Muscat University; Muscat; On-site; OMR 12,000 - 24,000; Full time

Job summary

Muscat University seeks an Administrator to support academic faculties by planning, coordinating, and implementing activities. This role collaborates with staff, students, and industry, handling requests from other departments promptly and accurately.

The position covers meeting preparation, website and QMS updates, event organization, budgeting, data collection for QA, and day-to-day operations. Strong English/Arabic communication and MS Office skills are required.

Qualifications

• Bachelor's degree in a related field.
• Works independently with minimal supervision.
• Trustworthy and can handle confidential documents.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare, maintain, and distribute meeting materials, presentations, and department files with quality documentation.
• Ensure the department's website and quality management system portal are up to date.
• Support organization of field trips and faculty-related events such as job fairs, information sessions, and inductions.
• Assist in budget preparation, procurement, and expense management.
• Perform data collection for quality assurance and external bodies.
• Provide first-level advising support with documents, guidelines, and scheduling between advisers and at-risk students.
• Manage day-to-day administrative operations including documentation, scheduling, and internal communication.
• Assist the Dean, Assistant Dean, and staff in coordinating teaching schedules, exams, meetings, and activities.
• Act as a primary contact for students, faculty, and external stakeholders on administrative matters.
• Maintain records of the faculty operational plan, activities, reports, and correspondence.
• Organize faculty meetings, workshops, seminars, and academic events, including agendas and minutes.
• Support report preparation and ensure compliance with university policies and accreditation/regulatory requirements.
• Coordinate with HR, Registry, Finance, and IT to facilitate faculty operations.

Skills

Independent

Confidential documents

Microsoft Office

English & Arabic communication

Time management

Event coordination

Customer service

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Muscat University seeks an Administrator to support academic faculties by planning, coordinating, and implementing activities. This role collaborates with staff, students, and industry, handling requests from other departments promptly and accurately.

The position covers meeting preparation, website and QMS updates, event organization, budgeting, data collection for QA, and day-to-day operations. Strong English/Arabic communication and MS Office skills are required.