Faculty Operations Coordinator

Muscat University; Muscat; On-site; OMR 6,700 - 11,000; Full time

Job summary

Muscat University is seeking a proactive Faculty Administrator to support the Academic Faculties in Muscat. You will coordinate meetings, maintain records, and ensure timely processing of requests from staff, students, and external partners.

This role requires strong English and Arabic communication, meticulous documentation, and proficiency with Microsoft Office. You will work closely with the Dean, Director of Academic Faculty, and other departments to streamline operations and support

Qualifications

• Bachelor's degree in a related field.
• Works independently with minimal supervision.
• Trustworthy and can handle confidential documents.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office.

Responsibilities

• Prepare, maintain and distribute meeting materials and ensure documentation quality.
• Keep department website and quality management system up to date.
• Support organisation of field trips and faculty events like job fairs, information sessions and inductions.
• Assist in budget preparation, procurement and expense management.
• Perform data collection for quality assurance and external bodies.
• Provide first-level advising with required documents, guidelines and appointments between advisers and students at risk.
• Manage day-to-day administrative operations and internal communications.
• Coordinate teaching schedules, examinations, meetings and faculty activities.
• Act as contact point for students, faculty and external stakeholders regarding administrative matters.
• Maintain accurate records of faculty operational plans, activities, reports, correspondence and academic documentation.
• Organize faculty meetings, workshops, seminars and academic events with agendas and minutes.
• Support the preparation of reports and ensure compliance with university policies and accreditation requirements.
• Coordinate with HR, Registry, Finance and IT to facilitate faculty operations.

Skills

Organizational skills

Administrative skills

Time management

English communication

Arabic communication

Microsoft Office

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Muscat University is seeking a proactive Faculty Administrator to support the Academic Faculties in Muscat. You will coordinate meetings, maintain records, and ensure timely processing of requests from staff, students, and external partners.

This role requires strong English and Arabic communication, meticulous documentation, and proficiency with Microsoft Office. You will work closely with the Dean, Director of Academic Faculty, and other departments to streamline operations and support