Administrator in GFP

Muscat University; Muscat; On-site; OMR 12,000 - 24,000; Full time

Job summary

Muscat University seeks an Administrator to support academic faculties by planning, coordinating, and implementing activities. This role collaborates with staff, students, and industry, handling requests from other departments promptly and accurately.

The position covers meeting preparation, website and QMS updates, event organization, budgeting, data collection for QA, and day-to-day operations. Strong English/Arabic communication and MS Office skills are required.

Qualifications

• Bachelor's degree in a related field.
• Works independently with minimal supervision.
• Trustworthy and can handle confidential documents.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare, maintain, and distribute meeting materials, presentations, and department files with quality documentation.
• Ensure the department's website and quality management system portal are up to date.
• Support organization of field trips and faculty-related events such as job fairs, information sessions, and inductions.
• Assist in budget preparation, procurement, and expense management.
• Perform data collection for quality assurance and external bodies.
• Provide first-level advising support with documents, guidelines, and scheduling between advisers and at-risk students.
• Manage day-to-day administrative operations including documentation, scheduling, and internal communication.
• Assist the Dean, Assistant Dean, and staff in coordinating teaching schedules, exams, meetings, and activities.
• Act as a primary contact for students, faculty, and external stakeholders on administrative matters.
• Maintain records of the faculty operational plan, activities, reports, and correspondence.
• Organize faculty meetings, workshops, seminars, and academic events, including agendas and minutes.
• Support report preparation and ensure compliance with university policies and accreditation/regulatory requirements.
• Coordinate with HR, Registry, Finance, and IT to facilitate faculty operations.

Skills

Independent

Confidential documents

Microsoft Office

English & Arabic communication

Time management

Event coordination

Customer service

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

TheAdministratorin Muscat University isexpected to perform administrative tasks to support the academic faculties inplanning, coordinating, and implementing activities. Theposition requires collaboration with staff, students, and the industry, and responding to work requests from otherdepartments in a timely and accurate manner.

Duties& Responsibilities

1.Prepare, maintain, and distribute meeting materials,business presentations, and other department files, and ensure qualitydocumentation is available.

2.Ensure that the website and the quality management systemportal of the department are up to date.

3.Support the organisation of field trips and other faculty-relatedspecial events like job fairs, promotion events, information sessions, studentinductions, etc.

4.Assist in budget preparation, procurement, and otherexpense management activities.

5.Perform data collection for quality assurance and otherexternal bodies.

6. Provide first-level support in advising by providingrequired documents, guidelines, and setting appointments between advisers andstudents at risk.

7. Manageday-to-day administrative operations of the faculty, including documentation,scheduling, and internal communication.

8. Assistthe Dean, Assistant Dean, and academic staff in coordinating teachingschedules, examinations, meetings, and faculty activities.

9. Actas a point of contact for students, faculty members, and external stakeholdersregarding administrative matters.

10. Maintainaccurate records of faculty operational plan, activities, reports,correspondence, and academic documentation.

11. Organizefaculty meetings, workshops, seminars, and academic events, includingpreparation of agendas and minutes.

12. Supportthe preparation of reports and ensure compliance with university policies,accreditation requirements, and regulatory bodies.

13. Coordinatewith other university departments such as HR, Registry, Finance, and IT tofacilitate faculty operations.

Qualifications for DepartmentCoordinator

• Bachelor’s degree in arelated field.
• Works independently and with minimum supervision
• Trustworthy and can handle confidentialdocuments
• Excellent communication skills in English andArabic
• Proficient in the use of Microsoft Office.

Skills and Competencies

• Excellent organizational, administrative, andtime-management skills.
• Strong communication and interpersonal skills inEnglish and Arabic.
• Proficient in Microsoft Office applications.
• Strong attention to detail and accuracy indocumentation and record keeping.
• Ability to work independently and manage multiplepriorities.
• Strong coordination and event-management skills.
• Ability to handle confidential information withintegrity and discretion.
• Good data management, reporting, andproblem-solving skills.
• Ability to work effectively with students, staff,university departments, and external stakeholders.
• Professional, proactive, reliable, andservice-oriented.