Faculty Administrator in Faculty of Science and Technology

Muscat University; Muscat; On-site; OMR 6,000 - 9,000; Full time

Job summary

Muscat University is seeking a Faculty Administrator to support Academic Faculties in planning, coordinating and implementing activities. You will collaborate with staff, students, and industry partners, responding to work requests from multiple departments promptly and accurately.

The role involves managing meetings, maintaining records, organizing events, and ensuring compliance with university policies and accreditation standards.

Qualifications

• Bachelor's degree in a related field.
• Ability to work independently with minimal supervision.
• Excellent communication skills in English and Arabic.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare, maintain and distribute meeting materials and department files.
• Keep website and quality management system portal up to date.
• Organize field trips and faculty events such as job fairs and info sessions.
• Assist in budget calculation, procurement and expense management.
• Collect data for quality assurance and external bodies.
• Act as a point of contact for students and staff on administrative matters.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Coordination and events

Multitasking

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

FacultyAdministrator

Reporting to

Dean Director of Academic Faculty

Summary

The FacultyAdministrator at the Academic Faculties in Muscat University isexpected to perform administrative tasks to support the academic faculties inplanning coordinating and implementing activities Theposition requires collaboration with staff students and the industry and responding to work requests from otherdepartments in a timely and accurate manner

Duties and Responsibilities

1. Prepare maintain and distribute meeting materials business presentations and other department files and ensure qualitydocumentation is available
2. Ensure that the website and the quality management systemportal of the department are up to date
3. Support the organisation of field trips and other faculty-relatedspecial events like job fairs promotion events information sessions studentinductions etc
4. Assist in budget preparation procurement and otherexpense management activities
5. Perform data collection for quality assurance and otherexternal bodies
6. Provide first-level support in advising by providingrequired documents guidelines and setting appointments between advisers andstudents at risk
7. Manageday-to-day administrative operations of the faculty including documentation scheduling and internal communication
8. Assistthe Dean Assistant Dean and academic staff in coordinating teachingschedules examinations meetings and faculty activities
9. Actas a point of contact for students faculty members and external stakeholdersregarding administrative matters
10. Maintainaccurate records of faculty operational plan activities reports correspondence and academic documentation
11. Organizefaculty meetings workshops seminars and academic events includingpreparation of agendas and minutes
12. Supportthe preparation of reports and ensure compliance with university policies accreditation requirements and regulatory bodies
13. Coordinatewith other university departments such as HR Registry Finance and IT tofacilitate faculty operations

Qualifications for DepartmentCoordinator

• Bachelor s degree in arelated field
• Works independently and with minimum supervision Trustworthy and can handle confidentialdocuments
• Excellent communication skills in English andArabic
• Proficient in the use of Microsoft Office

Skills and Competencies

• Excellent organizational administrative and time-management skills
• Strong communication and interpersonal skills in English and Arabic
• Proficient in Microsoft Office applications
• Strong attention to detail and accuracy in documentation and record keeping
• Ability to work independently and manage multiple priorities
• Strong coordination and event-management skills
• Ability to handle confidential information with integrity and discretion
• Good data management reporting and problem-solving skills
• Ability to work effectively with students staff university departments and external stakeholders
• Professional proactive reliable and service-oriented