Administrative Assistant

Client of 6 Pence; Oman; On-site; OMR 6,696 - 8,928; Full time

Job summary

Client of 6 Pence seeks a candidate in Oman to provide administrative and clerical support to HR Officers. Responsibilities include managing pre-employment documents and activities, as well as assisting in visa applications.

The ideal candidate will have a minimum diploma, professional qualification in HR is desirable, and at least 1 year of experience in an administration and HR field. Strong computer and communication skills are essential for this role.

Qualifications

• 1 year of working experience in administration and HR field.
• English language required; Arabic or other languages are an asset.

Responsibilities

• Provides administrative and clerical support to HR Officers.
• Prepares and follows up on pre‑employment documents and contracts.
• Manages and coordinates pre‑employment activities.
• Assists in applying and renewing visas and IDs.
• Develops and maintains the filing system.

Skills

Strong computer skills

Excellent communication skills

Interpersonal communication skills

Planning and organizing

Education

Minimum diploma

Professional qualification in HR

Tools

Microsoft Office

Job description

Provides administrative and clerical support to HR Officers.

Responsibilities

• Prepares and follows up on pre‑employment documents and contracts
• Manages and coordinates pre‑employment activities
• Assists in applying and renewing visas and IDs
• Develops and maintains the filing system
• Orders office supplies
• Safekeeping of passports for non‑Omani employees
• Performs customer service functions by answering employee requests and questions or directing them to the designated person in the department
• Answers incoming calls and directs them appropriately; checks missed calls and voicemails and forwards messages as needed in a timely manner
• Maintains the daily visitor log and calls log
• Prepares letters
• Acts as focal point of contact for all PRO-related interactions
• Documents HR actions by completing forms, reports, logs, and records
• Accomplishes HR Department and Company targets by completing related results as needed; performs departmental document controlling
• Performs other duties as assigned

Qualifications & Experience

• Minimum diploma
• Professional qualification in HR is desirable
• English language required; Arabic or any other language is an asset
• 1 year of working experience in administration and HR field

Knowledge

• Knowledge of HR practices, policies, and approaches
• Knowledge of effective records keeping

Essentials

• Strong computer skills, including Microsoft Office
• Excellent communication skills, both verbal and written
• Excellent interpersonal communication skills
• Ability to schedule, plan, organize, and coordinate diverse and inter-related activities