Timetables Administrator - Higher Ed (Fixed-Term)

University of Otago; Dunedin; On-site; NZD 70,000 - 75,000; Full time

Job summary

The University of Otago in Dunedin invites applications for the Senior Administrator Timetables role within the Student Experience Team. The position is fixed-term and full-time, focusing on delivering accurate timetables and room allocations for teaching and examinations.

Responsibilities include coordinating teaching periods, liaising with departments across Dunedin and Southland campuses, and ensuring timetabling information remains current and compliant with programme regulations.

Qualifications

• Exposure to work in a busy administration environment.
• A passion for customer service and delivering exceptional service to staff and students.
• An ongoing commitment to positive outcomes for our staff and students.
• Outstanding attention to detail and accuracy.
• Strong Microsoft Office and PC skills.
• An understanding of tertiary education academic programmes/course regulations and policies is a benefit.

Responsibilities

• Create teaching periods for each new academic year.
• Liaise with allocated academic departments, Schools and Divisional offices on the Dunedin and Southland campuses in order to produce teaching and examination timetables for each paper.
• Test timetable requirements against room availability information.
• Reviewing and updating information relating to programmes and papers offered by the University and provide advice to relevant boards and committees.
• Co-ordinating room booking requests from students, staff and external clients for pool teaching spaces and centrally managed facilities in a timely and customer focused manner.

Skills

Microsoft Office

Attention to detail

Customer service

Communication skills

Job description

The University of Otago in Dunedin invites applications for the Senior Administrator Timetables role within the Student Experience Team. The position is fixed-term and full-time, focusing on delivering accurate timetables and room allocations for teaching and examinations.

Responsibilities include coordinating teaching periods, liaising with departments across Dunedin and Southland campuses, and ensuring timetabling information remains current and compliant with programme regulations.