Administrator - Operations

University of Otago; Dunedin; On-site; NZD 64,000 - 68,000; Full time

Job summary

The University of Otago in Dunedin seeks a dedicated Administrator for the Plaza Administration Team. You will handle front-line enquiries, travel bookings, stationery procurement and transactional finance tasks in a busy university environment.

We value strong customer service, numeracy and meticulous communication. The full-time, 37.5 hours per week role is based in Ōtepoti, with a clear salary band and opportunities to contribute across multiple divisions.

Qualifications

• Experience in transactional finance tasks.
• A passion for delivering exceptional service to a wide range of stakeholders.
• Proficiency in the Microsoft Office suite of programmes.
• A self-starter attitude and a desire to continually learn and grow.
• Ability to work collaboratively as part of a team and individually.

Responsibilities

• First point of contact day-to-day administrative support and enquiries.
• Transactional finance, support-staff reimbursements, PCard processing, Unimarket support.
• Administration and coordination of iPad loans.
• Travel bookings and travel administration.
• Procurement of stationery and office supplies.

Skills

Transactional finance tasks

Customer service

Attention to detail

Numeracy

Communication skills

Tools

Microsoft Office

Job description

The University of OtagoTe Whare Wānanga o Otāgo The University of Otago is New Zealand’s first university and one of its finest. It is a leader across all fields of academic endeavour – the humanities, sciences, health sciences and...

The role | Te mahi

In this role, you will be part of a team of Administrators supporting a number of areas within our Operations Division which includes Property and Campus Development, Digital Services, Transformation and Improvement, The Sustainability Office and The Office of Risk Assurance and Compliance.

This position is part of the Plaza Administration Team and is located in the Plaza Building next to Forsyth Barr Stadium.

Your days will be filled with a variety of administrative responsibilities, including but not limited to:

• First point of contact day-to-day administrative support and enquiries.
• Transactional finance, support-staff reimbursements, PCard processing, Unimarket support.
• Administration and coordination of iPad loans.
• Travel bookings and travel administration.
• Procurement of stationery and office supplies.

You will have excellent administration skills, a strong customer service focus, an eye for detail, sound numeracy skills and exceptional communication skills, both written and verbal. You value work ethic and thrive as a professional in an environment that requires sound judgement, discretion, and confidentiality.

We are looking for candidates with:

• Experience in transactional finance tasks.
• A passion for delivering exceptional service to a wide range of stakeholders.
• Proficiency in the Microsoft Office suite of programmes.
• A self-starter attitude and a desire to continually learn and grow.
• The ability to work collaboratively as part of a team and individually, contributing to a positive team environment.

This is a full-time (37.5 hours per week), fixed-term position for one year located in Ōtepoti, Dunedin.

The appointment range for this role is $63,508 to $68,185. Top of the range is $73,640.

Candidates with Māori competency may also be considered for the Kaiwhakahaere Tari pathway, and candidates with Pacific cultural competency may be considered for the Administrator – Pacific Peoples pathway. Both roles support the University’s Māori and Pacific Strategic Frameworks by applying Māori and Pacific values and perspectives to administrative practice and supporting student and staff success. The appointment range for these roles are $69,931 to $74, 609. Top of range $80,285.

You must have the right to live and work in New Zealand to apply for this position.

For further information, or to discuss this role in confidence – please contact Susan Larsen, Operations Lead, via the contact details below.

Application | Tono

Applications quoting reference number 2601550 will close on Wednesday, 18 November 2026.