Senior Administrator - Timetables

University of Otago; Dunedin; On-site; NZD 70,000 - 75,000; Full time

Job summary

The University of Otago in Dunedin invites applications for the Senior Administrator Timetables role within the Student Experience Team. The position is fixed-term and full-time, focusing on delivering accurate timetables and room allocations for teaching and examinations.

Responsibilities include coordinating teaching periods, liaising with departments across Dunedin and Southland campuses, and ensuring timetabling information remains current and compliant with programme regulations.

Qualifications

• Exposure to work in a busy administration environment.
• A passion for customer service and delivering exceptional service to staff and students.
• An ongoing commitment to positive outcomes for our staff and students.
• Outstanding attention to detail and accuracy.
• Strong Microsoft Office and PC skills.
• An understanding of tertiary education academic programmes/course regulations and policies is a benefit.

Responsibilities

• Create teaching periods for each new academic year.
• Liaise with allocated academic departments, Schools and Divisional offices on the Dunedin and Southland campuses in order to produce teaching and examination timetables for each paper.
• Test timetable requirements against room availability information.
• Reviewing and updating information relating to programmes and papers offered by the University and provide advice to relevant boards and committees.
• Co-ordinating room booking requests from students, staff and external clients for pool teaching spaces and centrally managed facilities in a timely and customer focused manner.

Skills

Microsoft Office

Attention to detail

Customer service

Communication skills

Job description

The University of OtagoTe Whare Wānanga o Otāgo The University of Otago is New Zealand’s first university and one of its finest. It is a leader across all fields of academic endeavour – the humanities, sciences, health sciences and...

We are the Student Experience Team within the Academic Division. Join the team responsible for supporting University of Otago students - our future New Zealand thinkers.

We work to smooth the Otago journey for 21,000 students, receiving and validating applications; providing accurate and timely information and advice; administering students’ academic records, timetables and examinations; and each year supporting thousands of bright minds as they graduate from the University of Otago.

The role | Te mahi

If you’re a logical thinker who enjoys the satisfaction of working a puzzle until it all falls into place, we want to hear from you.

The role of Senior Administrator Timetables is responsible for maintaining a comprehensive knowledge of all services, programmes and papers offered by the University in order to provide effective timetabling services to the wider organisation.

You will work to help create and organise things like teaching and examination timetables, room allocations, preliminary lecturers, terms tests, room booking requests, as well as the on-going maintenance of programme and paper information.

The range of tasks include:

• Creation of teaching periods for each new academic year.
• Liaison with allocated academic departments, Schools and Divisional offices on the Dunedin and Southland campuses in order to produce teaching and examination timetables for each paper.
• Testing timetable requirements against room availability information.
• Reviewing and updating information relating to programmes and papers offered by the University and provide advice to relevant boards and committees.
• Co-ordinating room booking requests from students, staff and external clients for pool teaching spaces and centrally managed facilities in a timely and customer focused manner.

The specific tasks in your role will vary depending on the portfolio of work you are focussing on.

• Exposure to work in a busy administration environment.
• A passion for customer service and delivering exceptional service to staff and students.
• An ongoing commitment to positive outcomes for our staff and students.
• Outstanding attention to detail and accuracy.
• Strong Microsoft office and PC skills.
• An understanding of tertiary education academic programmes/course regulations and policies is a benefit.

This is a fixed-term (ending 23 December 2027), full time (37.5 hours) position, based in Ōtepoti, Dunedin.

The appointment range for this role is $69,931 to $74,609. Top of range $80,285.

You must have the right to live and work in New Zealand to apply for this position.

For further information, please contact Daniel Macshane via the contact details below.