Strategic Executive Assistant for Senior Leaders

JobAdder Operations Pty; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Family friendly policies

Job summary

The Ministry for Pacific Peoples (MPP) in New Zealand is seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. Based in our Manukau office, you will manage complex diaries, coordinate meetings and travel, prepare briefing materials, and help ensure the team operates smoothly and efficiently.

Beyond core EA duties, you will support office operations by coordinating facilities, maintaining processes, and helping the broader team deliver better

Qualifications

• Previous Executive Assistant experience supporting senior leaders.
• Exceptional organisation and time management skills.
• Strong judgement, discretion and attention to detail.
• Excellent communication and relationship-building skills.
• Confidence using Microsoft 365.
• Ability to manage changing priorities and competing demands.
• Public sector experience is advantageous.

Responsibilities

• Manage complex diaries and calendars for two senior executives.
• Coordinate meetings and travel, and prepare briefing materials.
• Support the office by coordinating facilities-related matters and daily operations.
• Maintain efficient administrative processes across the team.

Skills

Executive Assistant experience

Organisation & time management

Judgement, discretion & attention to

Communication & relationship-building

Microsoft 365

Prioritisation & adaptability

Public sector experience advantageous

Tools

Microsoft 365

Job description

The Ministry for Pacific Peoples (MPP) in New Zealand is seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. Based in our Manukau office, you will manage complex diaries, coordinate meetings and travel, prepare briefing materials, and help ensure the team operates smoothly and efficiently.

Beyond core EA duties, you will support office operations by coordinating facilities, maintaining processes, and helping the broader team deliver better