Executive Assistant

Hunter Campbell; Auckland; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Performance-based bonus

Career progression

Mentorship at MD level

Autonomy in SME

Job summary

Hunter Campbell in New Zealand is seeking an experienced Executive Assistant to support the Managing Director with diary management, inbox triage and reporting. You will prepare meeting packs, coordinate key projects and craft concise briefing notes, enabling senior leadership decisions from day one.

You will thrive in a fast-moving SME, maintain confidential information and deliver polished output at pace, with strong Microsoft 365 skills and superb organisational discipline.

Qualifications

• Proven experience in an EA, PA or senior administrative support role.
• Experience supporting a senior executive, ideally CEO/MD/GM.
• Confident managing competing priorities in a fast-changing workload.
• Strong written communicator with polished output at pace.
• Proficient in Microsoft 365; quick to pick up new tools.

Responsibilities

• Manage the MD's calendar, inbox and weekly schedule, prioritising what matters most.
• Prepare meeting packs, agendas and pre-reads ahead of key meetings.
• Track actions and follow-ups across the leadership team.
• Compile leadership updates into reports and presentation materials.
• Support coordination of key projects, tracking deadlines and flagging risks.
• Draft correspondence, briefing notes and reports from input.
• Maintain accurate records and documentation for smooth operations.

Skills

Executive support

Senior admin experience

Diary management

Communication

MS 365

Attention to detail

Discretion

Fast-paced SME

Tools

Microsoft 365

Job description

Description

About the Company

Our client is a well-established New Zealand industrial distribution business in an active growth phase. Led by a hands-on, commercially focused Managing Director, this is a leadership team that moves with pace and intent, backed by a credible growth strategy.

Role Summary

Reporting directly to the Managing Director, you'll provide high-level executive support across diary management, inbox triage, reporting and communications. This is a broad and varied EA role with genuine scope to grow, offering exposure to senior leadership decision-making from day one.

Key Responsibilities

• Manage the MD's calendar, inbox and weekly schedule, prioritising what matters most
• Prepare meeting packs, agendas and pre-reads ahead of key meetings
• Track actions and follow-ups across the leadership team, keeping things on schedule
• Compile leadership updates into clear reports and presentation materials
• Support coordination of key projects, tracking deadlines and flagging risks
• Draft correspondence, briefing notes and reports from verbal or written input
• Maintain accurate records and documentation to support smooth day-to-day operations

Key Skills & Experience Required

• Proven experience in an EA, PA or senior administrative support role
• Experience supporting a senior executive, ideally a CEO, MD or GM
• Confident managing competing priorities and a fast-changing workload
• Strong written communicator, comfortable producing polished output at pace
• Proficient in Microsoft 365; quick to pick up new tools and systems
• Highly organised with excellent attention to detail
• Discreet, professional, and comfortable handling confidential information
• Comfortable in a fast-moving SME environment

What's in it for you

This role offers genuine variety and real exposure to how a growing business operates at senior level. You'll work closely with a Managing Director who leads from the front, with scope to take on more responsibility as you prove yourself. For an EA looking for a role with substance rather than routine, this is a strong next step.

Benefits

• Performance-based bonus and incentive scheme
• Genuine career progression as the business and role grow
• Direct exposure and mentorship at Managing Director level
• Autonomy in a fast-paced SME environment