Executive Assistant & Office Manager - Strategic Support

Trace Consulting Limited; New Plymouth; On-site; NZD 65,000 - 85,000; Full time

Job summary

Trace Consulting Limited in New Plymouth, New Zealand, invites applications for Te Pou Tari / Executive Assistant & Office Manager. The role provides executive support to the General Manager and Chairperson, coordinates diaries, meetings, events and Ngāti Tama projects, and ensures day-to-day office operations run smoothly.

Successful candidates will have at least 5 years of Executive Assistant experience, excellent proficiency in Microsoft Office and Google Workspace, and a keen eye for detail

Qualifications

• Minimum 5 years of proven Executive Assistant experience supporting senior leadership.
• Advanced proficiency across Microsoft Office and Google Workspace; comfortable with AI tools.
• Knowledge of office systems; able to maintain high-trust, confidential environments.

Responsibilities

• Provide executive support to Te Pou Ārahi / General Manager and the Chairperson, including diary management and meeting coordination.
• Coordinate general administrative tasks for the Ngāti Tama operations team and the Chairperson; ensure smooth day-to-day office operations.
• Coordinate Ngāti Tama projects, events and hui from planning to completion, including uri engagement hui and AGM.
• Coordinate Board subcommittee meetings from logistics to distribution of papers.
• Serve as an approachable point of contact for uri, staff and stakeholders; manage timely communications.

Skills

Diary management

Executive support

Meeting coordination

Communication skills

Minute taking

Education

Office administration or related discipline (preferred)

Tools

Microsoft Office

Google Workspace

AI tools

Job description

Trace Consulting Limited in New Plymouth, New Zealand, invites applications for Te Pou Tari / Executive Assistant & Office Manager. The role provides executive support to the General Manager and Chairperson, coordinates diaries, meetings, events and Ngāti Tama projects, and ensures day-to-day office operations run smoothly.

Successful candidates will have at least 5 years of Executive Assistant experience, excellent proficiency in Microsoft Office and Google Workspace, and a keen eye for detail