Executive Assistant

JobAdder Operations Pty; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Family friendly policies

Job summary

The Ministry for Pacific Peoples (MPP) in New Zealand is seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. Based in our Manukau office, you will manage complex diaries, coordinate meetings and travel, prepare briefing materials, and help ensure the team operates smoothly and efficiently.

Beyond core EA duties, you will support office operations by coordinating facilities, maintaining processes, and helping the broader team deliver better

Qualifications

• Previous Executive Assistant experience supporting senior leaders.
• Exceptional organisation and time management skills.
• Strong judgement, discretion and attention to detail.
• Excellent communication and relationship-building skills.
• Confidence using Microsoft 365.
• Ability to manage changing priorities and competing demands.
• Public sector experience is advantageous.

Responsibilities

• Manage complex diaries and calendars for two senior executives.
• Coordinate meetings and travel, and prepare briefing materials.
• Support the office by coordinating facilities-related matters and daily operations.
• Maintain efficient administrative processes across the team.

Skills

Executive Assistant experience

Organisation & time management

Judgement, discretion & attention to

Communication & relationship-building

Microsoft 365

Prioritisation & adaptability

Public sector experience advantageous

Tools

Microsoft 365

Job description

We are looking for an experienced Executive Assistant to provide high-level support in a busy, fast-paced environment.

14th September, 2026

About the role

Based in our Manukau office, you will provide executive and administrative support to two senior executives in a shared role. You'll manage complex diaries, coordinate meetings and travel, prepare briefing materials, and help ensure the team operates smoothly and efficiently. Alongside the primary EA functions of the role, you will contribute to the effective management of the office by coordinating facilities-related matters, supporting daily operations, and maintaining efficient administrative processes.

What you'll bring

• Previous Executive Assistant experience supporting senior leaders
• Exceptional organisation and time management skills
• Strong judgement, discretion and attention to detail
• Excellent communication and relationship-building skills
• Confidence using Microsoft 365
• Ability to manage changing priorities and competing demands
• Public sector experience is advantageous

Why join us?

We're more than just a workplace; we're a community that cares about you. When you choose to work with us, you're choosing a career that offers not only health insurance and family friendly policies, but also a supportive environment where you can thrive both personally and professionally. Whilst the work can be challenging, you will be rewarded by contributing to better outcomes for Pacific Peoples.

Our Organisation – Ministry for Pacific Peoples (MPP)

The Ministry for Pacific Peoples is the government’s principal advisor on policies and interventions aimed at improving outcomes for Pacific peoples in New Zealand. Here at the Ministry, we believe in the power of diversity, inclusion, and accessibility. We're excited to embrace the unique perspectives and talents of our current and future team members, as they are the driving force behind our constant quest for innovation. Overall, we aim to achieve our strategic goals and make a positive impact that benefits our Pacific communities. E hiranga ana te wāhi ki a mātou, ki te tautoko i te Karauna i ana hononga ki ngā Iwi Māori i raro i te Tiriti o Waitangi. As Tangata te Tiriti, we have an important role in supporting the Government in its relationships with Māori under the Treaty of Waitangi and te Tiriti o Waitangi.

Our workplace culture is all about creating an environment where everyone feels involved, respected, and connected to the Pacific communities we serve in New Zealand. We are guided by Pacific values: Ola fetufaaki (Reciprocity), Tāpuakiga (Spirituality), Soalaupule (Consensus), Piri’anga (Collectivism), Fakalilifu (Respect), Magafaoa (Family), and Aro’a (Love). This isn't just good for our fantastic employees; it's a win-win for our Pacific People too. Come join us in building a brighter future together!

Closing date: Monday28 September 2026, 5pm.

Applicants need to have a right to work in New Zealand with a valid visa.