Strategic Executive Assistant to Senior Leader

Archives; Wellington; Hybrid; NZD 81,000 - 100,000; Full time

Job summary

The Department of Internal Affairs in Wellington seeks an experienced Executive Assistant to support the Deputy Chief Executive Partnerships and Commissions in a fast-paced environment. You will manage a demanding schedule, prepare meetings and briefs, and ensure information is accurate and timely for strategic decision-making.

You will liaise with senior government agencies and external stakeholders, exercise sound judgement, and maintain confidentiality while contributing to the Department's

Qualifications

• Proven experience providing EA support to senior leaders, preferably within the public sector.
• Exceptional organisational skills to manage competing priorities and deadlines.
• Strong judgement, initiative and ability to anticipate needs and resolve issues.
• Excellent relationship management and comfort engaging with senior stakeholders.
• Experience coordinating planning activities, projects, events, and priority work programmes.
• Outstanding written and verbal communication, including briefings and meeting materials.
• High professionalism, discretion and handling of confidential information.
• Genuine interest in supporting the Department's strategic priorities.

Responsibilities

• Manage the Deputy Chief Executive's complex schedule and calendar.
• Coordinate key meetings, events and priority work programmes.
• Prepare high-quality documentation, briefs, meeting materials, agendas, minutes and action tracking.
• Anticipate emerging priorities and risks to support effective decision-making.

Skills

Executive support

Calendar management

Stakeholder engagement

Document preparation

Discretion & confidentiality

Project coordination

Job description

The Department of Internal Affairs in Wellington seeks an experienced Executive Assistant to support the Deputy Chief Executive Partnerships and Commissions in a fast-paced environment. You will manage a demanding schedule, prepare meetings and briefs, and ensure information is accurate and timely for strategic decision-making.

You will liaise with senior government agencies and external stakeholders, exercise sound judgement, and maintain confidentiality while contributing to the Department's