Strategic Executive Assistant to GM, Policy & Communications

Beef + Lamb New Zealand; Wellington; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Life insurance

Additional leave entitlements

Competitive employee benefits

Job summary

Beef + Lamb New Zealand, Wellington, seeks an experienced Executive Assistant to provide high-level support to the General Manager Policy & Communications. The role covers executive support, diary and travel management, and coordination across the wider team.

You’ll prepare papers, minutes, and presentations, support board reporting, and handle financial administration including invoices and expenses, while maintaining stakeholder information with discretion.

Qualifications

• Experienced Executive Assistant or Personal Assistant
• Excellent written and verbal communication skills
• Outstanding organisational skills and prioritisation abilities
• Ability to manage confidential information with discretion

Responsibilities

• Managing complex diaries, meetings and travel arrangements
• Coordinating internal and external meetings, workshops, stakeholder events and farm visits
• Preparing agendas, papers, minutes and presentation materials
• Supporting board reporting and documentation processes
• Providing financial administration, invoice processing and expense management
• Maintaining stakeholder information and supporting team communications
• Contributing to team projects and collaborating with administration team

Skills

Executive support

Diary management

Travel arrangements

Meetings coordination

Minutes and papers

Financial administration

Invoice processing

PowerPoint

Outlook/Teams/Office

Communication skills

Tools

Outlook

Teams

Word

PowerPoint

Job description

Beef + Lamb New Zealand, Wellington, seeks an experienced Executive Assistant to provide high-level support to the General Manager Policy & Communications. The role covers executive support, diary and travel management, and coordination across the wider team.

You’ll prepare papers, minutes, and presentations, support board reporting, and handle financial administration including invoices and expenses, while maintaining stakeholder information with discretion.