Senior Executive Assistant to Dual Leaders (Public Sector)

Ministry for Pacific Peoples; Auckland; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Family-friendly policies

Job summary

Ministry for Pacific Peoples (MPP) in Manukau is seeking an experienced Executive Assistant to provide high-level support to two senior leaders. The role involves managing complex diaries, coordinating meetings and travel, and preparing briefing materials to keep leadership informed and prepared.

In this shared EA position, you will also help manage the office operations, coordinate facilities, and contribute to efficient administrative processes.

Qualifications

• Previous Executive Assistant experience supporting senior leaders.
• Exceptional organisation and time management skills.
• Strong judgement, discretion and attention to detail.
• Excellent communication and relationship-building skills.
• Confidence using Microsoft 365.
• Ability to manage changing priorities and competing demands.
• Public sector experience is advantageous.

Responsibilities

• Provide executive and administrative support to two senior executives in a shared role.
• Manage complex diaries, coordinate meetings and travel.
• Prepare briefing materials and ensure the team operates smoothly and efficiently.
• Coordinate facilities-related matters and support daily operations.
• Maintain efficient administrative processes across the office.

Skills

Executive support

Organization & time management

Discretion & judgment

Communication & relationship-building

MS 365 proficiency

Ability to manage changing priorities

Public sector experience

Tools

Microsoft 365

Job description

Ministry for Pacific Peoples (MPP) in Manukau is seeking an experienced Executive Assistant to provide high-level support to two senior leaders. The role involves managing complex diaries, coordinating meetings and travel, and preparing briefing materials to keep leadership informed and prepared.

In this shared EA position, you will also help manage the office operations, coordinate facilities, and contribute to efficient administrative processes.