Strategic Executive Assistant to Senior Leaders

JobSpace; Christchurch; On-site; NZD 70,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive support to the General Manager and Director of Allied Health within Older Persons Health & Rehabilitation. You will manage calendars, travel, governance papers and minutes, coordinate forums, prepare reports and ensure confidential information is handled with discretion.

This full-time role supports leadership across Older Persons Health, Rehabilitation and Allied Health

Qualifications

• Proven experience in a Personal Assistant or senior administrative support role.
• Experience supporting senior leaders and managing confidential information.
• Excellent organisation, planning and time-management skills.
• Advanced Microsoft Office skills with AI tools to boost productivity.

Responsibilities

• Managing complex calendars, correspondence, rosters, travel arrangements and meeting requirements
• Coordinating governance and operational meetings, including agendas, papers, minutes and action tracking
• Providing dedicated support to the Director of Allied Health, including coordination of forums, governance meetings and workforce initiatives
• Preparing reports, presentations, briefing documents and other executive information
• Maintaining accurate document and information management systems
• Managing sensitive and confidential information with discretion and professionalism
• Acting as a key liaison point between senior leaders and a wide range of internal and external stakeholders
• Supporting recruitment, onboarding, workshops, planning events and other leadership initiatives
• Identifying opportunities to improve administrative processes and ways of working

Skills

Organisation

Time management

Communication skills

Relationship management

Proactive mindset

Tools

Microsoft Office

Outlook

Word

Excel

AI tools

Job description

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive support to the General Manager and Director of Allied Health within Older Persons Health & Rehabilitation. You will manage calendars, travel, governance papers and minutes, coordinate forums, prepare reports and ensure confidential information is handled with discretion.

This full-time role supports leadership across Older Persons Health, Rehabilitation and Allied Health