Sole Office Administrator

Pahoia School; Whakamārama; On-site; NZD 48,000 - 56,000; Full time

Job summary

Pahoia School is seeking a calm, capable Sole Office Administrator to keep our front desk warm and our data organised at the same time. You will handle enquiries, payroll coordination, and health administration while supporting staff and students in a friendly, professional manner.

You will manage student information in HERO, oversee communications through the School Shop (Kindo) and website, and assist the Principal and teaching team with day-to-day admin tasks in a small, supportive school

Qualifications

• Excellent written and verbal communication skills.
• Highly organised with ability to prioritise a varied workload.
• Ability to work independently and take initiative.
• Comfort with digital systems and learning new tools quickly.
• Experience handling confidential information with discretion.
• Experience in a school setting preferred.

Responsibilities

• Welcoming students, families and visitors, and managing phones, email and responding to general enquiries.
• Day-to-day running of the school office, including accounts, payroll, and coordinating contractors.
• Supporting sickbay and student health administration, including first aid assistance.
• Managing student information, enrolments and attendance in HERO, our student management system.
• Assisting with school communications including on-line School Shop (Kindo), school website, and producing our regular school newsletter.
• Coordinating community hall bookings and liaising with our School Fundraising team.
• Managing school uniform sales and ordering school supplies.
• Providing administrative support to the Principal and teaching team.

Skills

Strong communication

Organised

Independent worker

Digital systems

Proactive problem solving

Confidential handling

Tools

HERO

Kindo (School Shop)

Job description

The Sole Office Administrator is the person who keeps everything running smoothly behind the scenes. Working as the sole administrator, the successful applicant will need to be comfortable working independently, juggling competing priorities, and switching from a warm welcome at the front desk to detailed data work, all with a smile.

Key responsibilities

• Welcoming students, families and visitors, and managing phones, email and responding to general enquiries
• Day-to-day running of the school office, including accounts, payroll, and coordinating contractors
• Supporting sickbay and student health administration, including first aid assistance
• Managing student information, enrolments and attendance in HERO, our student management system
• Assisting with school communications including on-line School Shop (Kindo), school website, and producing our regular school newsletter
• Coordinating community hall bookings and liaising with our School Fundraising team
• Managing school uniform sales and ordering school supplies
• Providing administrative support to the Principal and teaching team

About you

• Is a warm, approachable team player with patience, and a positive attitude
• Has strong written and verbal communication skills
• Is highly organised, accurate, and able to prioritise a busy, varied workload
• Demonstrates initiative and is a pro-active problem solver who can work independently
• Confident with digital systems and quick to learn new tools. Experience with HERO or another SMS, and School Shop (Kindo) is an advantage
• Is professional, discreet, and trustworthy and handles confidential information appropriately
• Relevant office administration experience is essential; experience in a school setting is preferred
• Must complete a safety check under the Children's Act 2014 (including police vetting)

About us

Pahoia School is a welcoming, community-focused contributing primary school (Years 1–6) in Pahoia, north of Tauranga in the Western Bay of Plenty. With a roll of around 180 wonderful tamariki, we take pride in strong relationships with our whānau and community.