School Administrator

City Impact Church; Upper Harbour; On-site; NZD 52,000 - 66,000; Full time

Job summary

City Impact Church operates a Christian private school. We are seeking a School Administrator & Receptionist who will be the welcoming heart of the school community, handling administrative and front-desk tasks while upholding our Christian values and ethos.

The role supports enrolments, communications, and records, ensuring accuracy and confidentiality with warmth and professionalism. This position contributes to a safe, caring, and orderly environment where students can thrive academically,

Qualifications

• Minimum of 3 years' experience in mid- to high-level administrative roles.
• Senior-level administration is essential.
• Proficient in Microsoft Office Products (Word, Excel, Outlook).
• Experience with Database Systems.
• Strong multi-tasking and prioritisation abilities.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills.
• Ability to remain calm and flexible in a busy environment.
• Warm, approachable, and compassionate manner.
• Marketing experience would be an advantage.

Responsibilities

• Welcome students, families, staff, and visitors with warmth, care, and professionalism.
• Answer and direct phone calls, emails, and enquiries with courtesy and discretion.
• Support student late arrivals, early departures, and parent pick-ups with sensitivity and care.
• Manage visitor sign-in/sign-out procedures in line with school safety requirements.
• Support enrolments, withdrawals, and student transitions in an organised manner.
• Act as a key point of contact for parents, caregivers, and families.
• Assist with school communications such as newsletters, notices, and emails.
• Maintain accurate and confidential School Roll and database at all times.
• Manage the School Uniform Online Shop, including purchasing, stock management, and monthly reports.
• Co‑ordinate, monitor and maintain all supplies required by the school and staff.

Skills

Communication

Multi-tasking

Attention to detail

Interpersonal skills

Calm under pressure

Tools

Microsoft Office

Job description

The School Administrator & Receptionist serves as the welcoming heart of the school community and is often the first point of contact for students, families, staff, and visitors. This role provides high-quality administrative and reception support while upholding the Christian values and ethos of the school. The position contributes to a safe, caring, and orderly environment where students can thrive academically, socially, and spiritually.

Key responsibilities

• Welcome students, families, staff, and visitors with warmth, care, and professionalism
• Answer and direct phone calls, emails, and enquiries with courtesy and discretion
• Support student late arrivals, early departures, and parent pick-ups with sensitivity and care
• Manage visitor sign-in/sign-out procedures in line with school safety requirements
• Support enrolments, withdrawals, and student transitions in an organised manner
• Act as a key point of contact for parents, caregivers, and families
• Assist with school communications such as newsletters, notices, and emails
• Maintain accurate and confidential School Roll and database at all times
• Manage the School Uniform Online Shop, including purchasing, stock management, and monthly reports
• Co‑ordinate, monitor and maintain all supplies required by the school and staff

About you

• Minimum of 3 years' experience in mid- to high-level administrative roles
• Senior-level administration is essential
• Proficient in Microsoft or Apple Office Products (Word, Excel, Outlook)
• Experience with Database Systems
• Strong multi-tasking and prioritisation abilities
• High level of accuracy and attention to detail
• Strong interpersonal and communication skills
• Ability to remain calm and flexible in a busy environment
• Warm, approachable, and compassionate manner
• Marketing experience would be an advantage

About us

City Impact Church operates a Christian Private School. The school is committed to upholding Christian values and ethos, creating a safe, caring, and orderly environment where students can thrive academically, socially, and spiritually.