Office Administrator, Health & Safety & Compliance Administrator

Mellow Business Group; Te Puke; On-site; NZD 40,000 - 57,000; Full time

Benefits offered by this job

Hourly rate $35.00

37.5 hours per week

Full training provided

Supportive management

Friendly team environment

Diverse, rewarding role

Job summary

Shawn Williamson Building Limited is seeking an Office Administrator to join our team in Te Puke. The role combines general office administration, payroll using MYOB, project support and health & safety compliance administration.

You will report to the Office Manager and work closely with management and Project Managers to keep administrative processes efficient and compliant.

Qualifications

• Strong computer skills, particularly Word, Excel and email.
• Experience with MYOB AccountRight Plus (preferred).
• Excellent communication skills and a professional phone manner.
• Strong organisational skills with the ability to multitask and prioritise.

Responsibilities

• Assist day-to-day office administration and accounts tasks.
• Process payroll using MYOB Payroll, administer timesheets and maintain employee records.
• Manage accounts receivable and monthly financial reconciliations using MYOB AccountRight Plus.
• Coordinate fleet administration and procurement of office/site supplies.
• Provide general administrative support to the Office Manager and project teams.
• Support Project Managers with job setup, administration and updates.
• Coordinate council inspections, site inductions and vetting requirements.
• Maintain H&S documentation, training records and compliance registers.
• Assist with incident reporting and hazard management.

Skills

Word

Excel

Email

Tools

MYOB AccountRight Plus

Job description

Office Administrator, Health & Safety & Compliance Administrator

This varied role combines general office administration, accounts, project support, and health & safety compliance administration. Reporting to the Office Manager, you'll work with the business owner, management and Project Managers, providing valuable administrative support across the business.

Key responsibilities

Office Administration & Accounts

• Assist with day-to-day office administration
• Process payroll using MYOB Payroll, administer timesheets and maintain employee records
• Manage accounts receivable and monthly financial reconciliations using MYOB AccountRight Plus
• Coordinate company fleet administration
• Order office and site supplies
• Maintain accurate and organised filing systems
• Provide general administrative assistance to the Office Manager as required

Project & Operational Support

• Assist Project Managers with job setup, administration and ongoing project updates
• Coordinate council inspections, property file requests, site inductions, equipment hire and police vetting requirements
• Assist with quotation preparation and procurement of site requirements
• Provide email, documentation and general administrative support to help keep projects running efficiently

Health & Safety & Compliance Administration

• Manage health & safety administration through the OSHE platform
• Maintain H&S documentation, training records, site inductions and compliance registers
• Assist with incident reporting, hazard management, corrective actions and health screening coordination
• Maintain employee qualifications, tool registers and equipment servicing records
• Ensure compliance records are accurate, current and well organised
• Handle sensitive information with professionalism and confidentiality

About you

• Strong computer skills, particularly Word, Excel and email
• Experience with MYOB AccountRight Plus (preferred)
• Excellent communication skills and a professional phone manner
• Strong organisational skills with the ability to multitask and prioritise
• Attention to detail, initiative and a positive, can-do attitude
• A professional, friendly approach and the ability to work well within a team

About us

• Shawn Williamson Building Limited is seeking a capable and experienced Office Administrator to join our friendly, hardworking team in Te Puke. You'll enjoy a positive, supportive working environment where your contribution is valued, your initiative is appreciated and no two days are quite the same.
• 37.5 hours per week, Monday to Friday
• Attractive hourly rate of $35.00
• Full training provided
• Ongoing support and guidance from management
• A friendly, down-to-earth and supportive team environment
• A varied and rewarding role where your skills and initiative will be appreciated

Sound Like Your Kind of Role?

If you're a capable all-rounder who enjoys being organised, supporting others and taking pride in a job well done,

Applications close: 5.00pm, Wednesday 4 November 2026