School Office Administrator: Front Desk & Ops

Pahoia School; Whakamārama; On-site; NZD 48,000 - 56,000; Full time

Job summary

Pahoia School is seeking a calm, capable Sole Office Administrator to keep our front desk warm and our data organised at the same time. You will handle enquiries, payroll coordination, and health administration while supporting staff and students in a friendly, professional manner.

You will manage student information in HERO, oversee communications through the School Shop (Kindo) and website, and assist the Principal and teaching team with day-to-day admin tasks in a small, supportive school

Qualifications

• Excellent written and verbal communication skills.
• Highly organised with ability to prioritise a varied workload.
• Ability to work independently and take initiative.
• Comfort with digital systems and learning new tools quickly.
• Experience handling confidential information with discretion.
• Experience in a school setting preferred.

Responsibilities

• Welcoming students, families and visitors, and managing phones, email and responding to general enquiries.
• Day-to-day running of the school office, including accounts, payroll, and coordinating contractors.
• Supporting sickbay and student health administration, including first aid assistance.
• Managing student information, enrolments and attendance in HERO, our student management system.
• Assisting with school communications including on-line School Shop (Kindo), school website, and producing our regular school newsletter.
• Coordinating community hall bookings and liaising with our School Fundraising team.
• Managing school uniform sales and ordering school supplies.
• Providing administrative support to the Principal and teaching team.

Skills

Strong communication

Organised

Independent worker

Digital systems

Proactive problem solving

Confidential handling

Tools

HERO

Kindo (School Shop)

Job description

Pahoia School is seeking a calm, capable Sole Office Administrator to keep our front desk warm and our data organised at the same time. You will handle enquiries, payroll coordination, and health administration while supporting staff and students in a friendly, professional manner.

You will manage student information in HERO, oversee communications through the School Shop (Kindo) and website, and assist the Principal and teaching team with day-to-day admin tasks in a small, supportive school