Executive Office Manager

Southbrook School; Rangiora; On-site; NZD 70,000 - 90,000; Full time

Job summary

Southbrook School is seeking an Executive Office Manager to partner with the Principal and wider school community in delivering smooth operations aligned with the 3 Kete and Strategic Plan.

You will ensure all guests feel welcomed, maintain confidentiality, and manage financial responsibilities while supporting effective communication and teamwork across the school.

Qualifications

• Digital fluency with online systems and programmes.
• Financial or accounting expertise.
• Strong organisational and time management skills.
• Ability to work calmly with attention to detail under pressure.
• Excellent interpersonal and written/verbal communication skills.
• Problem-solving attitude and initiative.

Responsibilities

• Work with the Principal and school community to reflect the Strategic Plan.
• Ensure guests and visitors feel welcomed and valued.
• Maintain confidentiality and high integrity.
• Demonstrate strong interpersonal skills and teamwork.
• Communicate effectively in writing and speech.
• Manage organisation and time; multitask and prioritise.
• Work calmly under pressure with attention to detail.
• Solve problems innovatively with a can-do attitude.
• Utilise administration systems to support school operations.
• Manage financial and accounting responsibilities.

Skills

Digital fluency

Financial or accounting expertise

Organisational skills

Time management

Interpersonal communication

Problem-solving

Tools

Hero

Xero

Google Docs

Job description

An Executive Office Manager position at Southbrook School working with the Principal and the wider school community to perform all tasks in a manner that reflects the school's values and Strategic Plan. The role ensures all guests and visitors to Southbrook feel welcomed and valued, and supports the smooth operation of the school.

Key responsibilities

• Work with the Principal and wider school community to perform tasks reflecting the school's 3 Kete and Strategic Plan
• Ensure all guests and visitors feel welcomed and valued
• Maintain reliability with the highest level of integrity and confidentiality
• Demonstrate excellent interpersonal skills and be a team player
• Communicate effectively both verbally and in writing
• Manage organisation and time effectively with the ability to multitask and prioritise work
• Work calmly with attention to detail while under pressure
• Solve problems innovatively with a can-do attitude
• Use a range of administration systems to ensure smooth school operation
• Manage financial and accounting responsibilities

About you

• Digital fluency with experience using a variety of online systems and programmes, such as Hero, Xero, Google Docs
• Financial or accounting expertise
• Strong organisational and time management skills
• Ability to work calmly with attention to detail under pressure
• Excellent interpersonal and communication skills, both verbal and written
• Problem-solving ability with a can-do attitude

About us

Southbrook School is a school community guided by 3 Kete (Knowledge Mātauranga / Character Āhuatanga / Relationships Whanaugatanga) and a Strategic Plan.