Office Assistant

PN Personnel; Palmerston North; On-site; NZD 42,000 - 54,000; Full time

Job summary

Awatapu College in New Zealand is seeking an Office Administrator to provide exceptional administrative support to the school community and maintain a welcoming office environment. The role balances multiple tasks to ensure smooth operations during term time, with a standard 37.5-hour week.

Hours are 8:00 am to 4:00 pm, with a 30-minute lunch break, plus occasional evenings for events and potential extra hours during school holidays.

Qualifications

• Front-dline administrative support to staff, students and visitors.
• Accurate accounts processing, payment authorisations and invoice management.
• Maintain a professional reception area.
• Backup sick day and daily attendance functions.
• Support supplies management and staffroom events.

Responsibilities

• Adhere to school policies and professional behaviour expectations.
• Complete tasks accurately and courteously, reflecting on the College.
• Uphold confidentiality and ethical practices.
• Support a positive, respectful team environment.
• Present a clean and professional image at all times.

Job description

Awatapu College is recognised as one of the leading schools in New Zealand for not only their academic teachings but also for their International Department and their Special Needs teachings, which all offer total care and on-going support.

Awatapu College is seeking a dedicated and professional Office Administrator to provide exceptional administrative support to their school community. This role requires someone who can balance multiple tasks efficiently while maintaining a welcoming atmosphere in the office. The Office Administrator will be a key part of the team, contributing to the smooth running of the school.

The job involves working 37.5 hours per week during term time, with regular hours from 8:00 am to 4:00 pm with a 30 minute lunch break. You will be required to work one extra week at the end of Term 4 and again prior to the start of term one.

Occasionally, there might be some evening work for events like Open Night or Interview Evenings. You may also need to work extra hours or days during the school holidays to keep things running smoothly, however extra hours would be paid accordingly.

Key Tasks

• Delivering courteous and effective administrative support to staff, students, and visitors
• Ensuring accurate accounts processing, payment authorisations and invoice management within timely and specified schedules
• Maintaining a professional reception area
• Backup the Sick Day and Daily Attendance functions when required
• Overseeing the efficient management of supplies and providing backup for staffroom functions

Responsibilities

• Adhering to school policies and professional behaviour expectations
• Ensuring tasks are completed accurately and courteously, reflecting well on the College
• Upholding confidentiality and ethical practices in all dealings
• Supporting a positive, respectful team environment and taking initiative to improve service
• Presenting a clean and professional image at all times

As this role is within the education sector, passing a Police Vetting Application is required. You will also be backup to the sick bay, therefore having a valid First Aid Certificate would be beneficial, though not essential, as successful candidates will be provided with the necessary training.

If you are a professional and organised individual with a passion for supporting education, we would love to hear from you.