Senior Leaders Executive Assistant | Strategic Support

New Zealand Government; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Wellbeing programs

Job summary

Oranga Tamariki—Ministry for Children is seeking an proactive Executive Assistant to support several General Managers within the System Leadership Group in Wellington. This fixed term/secondment full-time role runs through to 30 June 2027 and focuses on enabling senior leaders to deliver organisational priorities.

You will coordinate diaries and travel, support financial processes, procurement and onboarding, and build trusted relationships with senior leaders and stakeholders to keep the

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted relationships with a range of stakeholders.
• Strong self-management skills and the ability to work autonomously.
• Flexible approach to ambiguity and changing priorities.
• Excellent organisational and coordination skills with attention to detail.
• High integrity, professionalism, confidentiality and discretion.
• Experience supporting budgeting, forecasting and financial monitoring.
• Experience with procurement and contract administration processes.
• Proficiency across Outlook, Word, Excel and PowerPoint.
• Understanding Tikanga Māori and Pacific peoples' cultures.

Responsibilities

• Provide proactive executive support to General Managers and leadership team.
• Coordinate complex diaries, travel and meetings, and onboarding.
• Support financial processes, budgeting, forecasting and monitoring activities.
• Assist procurement and contract administration tasks as required.
• Contribute to team administration and ensure smooth leadership operations.

Skills

Executive support

Stakeholder management

Time management

Discretion & confidentiality

Finance support

Procurement processes

Cross-cultural awareness

Attention to detail

Tools

Microsoft Office

Job description

Oranga Tamariki—Ministry for Children is seeking an proactive Executive Assistant to support several General Managers within the System Leadership Group in Wellington. This fixed term/secondment full-time role runs through to 30 June 2027 and focuses on enabling senior leaders to deliver organisational priorities.

You will coordinate diaries and travel, support financial processes, procurement and onboarding, and build trusted relationships with senior leaders and stakeholders to keep the