Executive Assistant to Co‑Leaders (Fixed Term)

Te Papa; Wellington; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite Kindergarten

Subsidised parking

Cafe and store discounts

Free entry to paid exhibitions

Job summary

Te Papa Tongarewa is seeking an Executive Assistant to the Co-Leaders on a fixed-term basis to provide high‑level executive support. The role covers calendar management, travel coordination, and facilitating information flows for the Co-Leadership team during parental leave coverage.

You will support the Kaihautū and a Deputy Chief Executive, building strong relationships across a bicultural and public sector environment while upholding manaakitanga, whanaungatanga and auahatanga in daily work.

Qualifications

• Proven experience in executive support, ideally in a bicultural and/or public sector environment.
• Excellent communication skills and the ability to build and maintain strong working relationships
• Strong judgement, discretion and cultural competence
• Proven expertise with Microsoft Office suite and ability to quickly adapt to other office systems and software tools
• Competent in diary management, travel coordination and meeting administration
• An understanding of te reo Māori and tikanga Māori or an active willingness to learn

Responsibilities

• Support the Kaihautū as they perform the role of Chief Executive in addition to their own duties
• Provide administrative support to one of Te Papa's four Deputy Chief Executives
• Diary management, travel coordination and meeting administration

Skills

Executive support

Communication

Cultural competence

Diary management

Travel coordination

Meeting admin

Te reo Māori

Tools

Microsoft Office

Job description

Te Papa Tongarewa is seeking an Executive Assistant to the Co-Leaders on a fixed-term basis to provide high‑level executive support. The role covers calendar management, travel coordination, and facilitating information flows for the Co-Leadership team during parental leave coverage.

You will support the Kaihautū and a Deputy Chief Executive, building strong relationships across a bicultural and public sector environment while upholding manaakitanga, whanaungatanga and auahatanga in daily work.