Executive Assistant

New Zealand Government; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Wellbeing programs

Job summary

Oranga Tamariki—Ministry for Children is seeking an proactive Executive Assistant to support several General Managers within the System Leadership Group in Wellington. This fixed term/secondment full-time role runs through to 30 June 2027 and focuses on enabling senior leaders to deliver organisational priorities.

You will coordinate diaries and travel, support financial processes, procurement and onboarding, and build trusted relationships with senior leaders and stakeholders to keep the

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted relationships with a range of stakeholders.
• Strong self-management skills and the ability to work autonomously.
• Flexible approach to ambiguity and changing priorities.
• Excellent organisational and coordination skills with attention to detail.
• High integrity, professionalism, confidentiality and discretion.
• Experience supporting budgeting, forecasting and financial monitoring.
• Experience with procurement and contract administration processes.
• Proficiency across Outlook, Word, Excel and PowerPoint.
• Understanding Tikanga Māori and Pacific peoples' cultures.

Responsibilities

• Provide proactive executive support to General Managers and leadership team.
• Coordinate complex diaries, travel and meetings, and onboarding.
• Support financial processes, budgeting, forecasting and monitoring activities.
• Assist procurement and contract administration tasks as required.
• Contribute to team administration and ensure smooth leadership operations.

Skills

Executive support

Stakeholder management

Time management

Discretion & confidentiality

Finance support

Procurement processes

Cross-cultural awareness

Attention to detail

Tools

Microsoft Office

Job description

Support several General Managers, enabling them to lead effectively and deliver organisational outcomes. Play a pivotal partnership role within the System Leadership Group at Oranga Tamariki National Office in Wellington. Fixed term/secondment full-time opportunity through to 30 June 2027. Build trusted relationships with senior leaders and make a genuine impact every day.

Mō mātou | About us

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values: We put Tamariki first We believe Aroha is vital We respect the Mana of people We are Tika and Pono We value Whakapapa We recognise that Oranga is a journeyWe are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

Mō te tūnga | About the role

This is an exciting opportunity to provide proactive, high-quality executive support to several General Managers within the System Leadership Group, enabling them to lead effectively and deliver on key organisational priorities. No two days will be the same. We are looking for a dynamic and adaptable Executive Assistant who can confidently manage a broad range of responsibilities in a fast-paced environment. From coordinating complex diaries and travel arrangements to supporting financial processes, procurement activities, communications, onboarding and team administration, you will play a critical role in ensuring the smooth operation of the leadership team.

This role is an opportunity to develop strong, trusted working relationships with the General Managers you support. Your ability to build genuine connections, anticipate needs, and provide tailored support will make you an invaluable partner to leaders. This role also contributes to the wider System Leadership team, providing both general and project-based support as required. If you're looking to broaden your experience while working alongside senior leaders, this could be the perfect next step in your career.

Ngā pūmanawatanga ōu | What you will bring

You will be a highly organised professional who thrives in a busy environment and takes pride in delivering exceptional support. A proactive self-starter, you'll be comfortable working independently, exercising sound judgement, and managing competing priorities with confidence.

• Proven experience providing executive and administrative support to senior leaders.
• The ability to build trusted and effective working relationships with a range of stakeholders.
• Strong self-management skills and the confidence to work autonomously with minimal supervision.
• A flexible and adaptable approach, with the ability to navigate ambiguity and changing priorities.
• Excellent organisational and coordination skills, with strong attention to detail.
• High levels of integrity, professionalism, confidentiality and discretion.
• Strong financial administrative skills, including experience supporting budgeting, forecasting, financial monitoring and reporting activities.
• Experience working with procurement and contract administration processes.
• Advanced skills across Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Understanding and appreciation of cross-cultural practices, particularly knowledge of tikanga Māori and Pacific peoples' cultures.

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 dependent on experience. We offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi. To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.