Executive Assistant to Co-Leaders (Fixed-Term)

New Zealand Government; Wellington; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite Kindergarten

Subsidised parking

Café and store discounts

Free entry to paid exhibitions

Job summary

Museum of New Zealand Te Papa Tongarewa seeks an experienced Executive Assistant to support the Co-Leadership team, including the Chief Executive and Māori Co-Leader. The role covers diary management, travel coordination, and handling information flows for a fixed-term period.

You will work onsite in Wellington, bringing strong organisational and interpersonal skills, cultural competence, and discretion to the role.

Qualifications

• Proven experience in executive support, ideally in public sector.
• Excellent communication and relationship-building skills.
• Strong judgement, discretion and cultural competence.
• Proficient with Microsoft Office and adaptable to other office systems.
• Diary management, travel coordination and meeting administration experience.
• Understanding of te reo Māori or willingness to learn.

Responsibilities

• Provide executive support to the Co-Lead (Tumu Whakarae) and Kaihautū.
• Manage calendars, travel and meeting logistics.
• Coordinate key engagements and information flows across leadership.
• Support a bicultural, inclusive and respectful work environment.

Skills

Executive support

Diary management

Travel coordination

Meeting administration

Communication

Cultural competence

Microsoft Office

Te reo Māori awareness

Tools

Microsoft Office

Job description

Museum of New Zealand Te Papa Tongarewa seeks an experienced Executive Assistant to support the Co-Leadership team, including the Chief Executive and Māori Co-Leader. The role covers diary management, travel coordination, and handling information flows for a fixed-term period.

You will work onsite in Wellington, bringing strong organisational and interpersonal skills, cultural competence, and discretion to the role.