Executive Assistant

Oranga Tamariki; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Wellbeing support

Job summary

Oranga Tamariki—Ministry for Children invites applications for an experienced Executive Assistant to provide proactive, high-quality support to several General Managers within the System Leadership Group at our Wellington office.

You will manage complex diaries, travel, financial processes, procurement activities, communications, onboarding and team administration to ensure the leadership team operates smoothly.

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted and effective working relationships with a range of stakeholders.
• Strong self-management skills and the confidence to work autonomously.
• A flexible and adaptable approach, with the ability to navigate ambiguity and changing priorities.
• Excellent organisational and coordination skills, with strong attention to detail.
• High levels of integrity, professionalism, confidentiality and discretion.
• Experience supporting budgeting, forecasting, financial monitoring and reporting activities.
• Experience working with procurement and contract administration processes.
• Understanding and appreciation of cross-cultural practices, particularly tikanga Māori and Pacific peoples' cultures.

Responsibilities

• Provide proactive, high-quality executive support to several General Managers within the System Leadership Group.
• Coordinate complex diaries and travel arrangements, and support financial processes and procurement activities.
• Contribute to onboarding, team administration and overall smooth operation of the leadership team.
• Build trusted relationships with senior leaders and anticipate needs to provide tailored support.
• Support the wider System Leadership team with general and project-based tasks as required.

Skills

Executive support

Office management

Diary management

Travel coordination

Financial basics

Procurement knowledge

Stakeholder management

Cross-cultural awareness

Tools

Outlook

Word

Excel

PowerPoint

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Support several General Managers, enabling them to lead effectively and deliver organisational outcomes.
• Play a pivotal partnership role within the System Leadership Group at Oranga TamarikiNational Office in Wellington
• Fixed term/secondment full-time opportunity through to 30 June 2027
• Build trusted relationships with senior leaders and make a genuine impact every day.

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

• We put Tamariki first
• We believe Aroha is vital
• We respect the Mana of people
• We are Tika and Pono
• We value Whakapapa
• We recognise that Oranga is a journey

We are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

Mō te tūnga| About therole

This is an exciting opportunity to provide proactive, high-quality executive support to several General Managers within the System Leadership Group, enabling them to lead effectively and deliver on key organisational priorities.

No two days will be the same. We are looking for a dynamic and adaptable Executive Assistant who can confidently manage a broad range of responsibilities in a fast-paced environment. From coordinating complex diaries and travel arrangements to supporting financial processes, procurement activities, communications, onboarding and team administration, you will play a critical role in ensuring the smooth operation of the leadership team.

This role is an opportunity to develop strong, trusted working relationships with the General Managers you support. Your ability to build genuine connections, anticipate needs, and provide tailored support will make you an invaluable partner to leaders.

This role also contributes to the wider System Leadership team, providing both general and project-based support as required. If you're looking to broaden your experience while working alongside senior leaders, this could be the perfect next step in your career.

You will be a highly organised professional who thrives in a busy environment and takes pride in delivering exceptional support. A proactive self-starter, you'll be comfortable working independently, exercising sound judgement, and managing competing priorities with confidence.

To be successful in this role, you will bring:

• Proven experience providing executive and administrative support to senior leaders.
• The ability to build trusted and effective working relationships with a range of stakeholders.
• Strong self-management skills and the confidence to work autonomously with minimal supervision.
• A flexible and adaptable approach, with the ability to navigate ambiguity and changing priorities.
• Excellent organisational and coordination skills, with strong attention to detail.
• High levels of integrity, professionalism, confidentiality and discretion.
• Strong financial administrative skills, including experience supporting budgeting, forecasting, financial monitoring and reporting activities.
• Experience working with procurement and contract administration processes.
• Advanced skills across Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Understanding and appreciation of cross-cultural practices, particularly knowledge of tikanga Māori and Pacific peoples' cultures.

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure.Annual remuneration for this position starts between $68,371 and $75,501 dependent on experience. We offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.

To see all the benefits of working for Oranga Tamariki, please visithttps://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/

Applications for this role close at midnight on Tuesday 15th September 2026

We may begin reviewing applications and inviting candidates to interview prior to the closing date, so early applications are encouraged.

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .