Executive Assistant to Senior Leaders (Fixed-Term)

Oranga Tamariki—Ministry for Children; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing commitment

Professional development

Job summary

Oranga Tamariki—Ministry for Children is seeking an experienced Executive Assistant to provide proactive support to several General Managers within the System Leadership Group in Wellington. You will manage complex diaries, travel, communications and team administration to enable leaders to deliver organisational outcomes.

You will build trusted relationships with senior leaders, handle procurement, budgeting and financial processes, and contribute to a fast-paced leadership team.

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted working relationships with stakeholders across the organisation.
• Strong organisational skills and ability to manage competing priorities.

Responsibilities

• Provide proactive executive support to General Managers including diary and travel management.
• Support financial processes, budgeting, forecasting, financial monitoring and reporting.
• Assist with procurement activities, contract administration and onboarding.
• Coordinate communications and team administration to ensure smooth leadership operations.

Skills

Executive support

Diary management

Stakeholder relations

Financial administration

Procurement

Contract administration

Microsoft Office

Cross-cultural awareness

Tools

Microsoft Office (Outlook)

Excel

Word

PowerPoint

Job description

Oranga Tamariki—Ministry for Children is seeking an experienced Executive Assistant to provide proactive support to several General Managers within the System Leadership Group in Wellington. You will manage complex diaries, travel, communications and team administration to enable leaders to deliver organisational outcomes.

You will build trusted relationships with senior leaders, handle procurement, budgeting and financial processes, and contribute to a fast-paced leadership team.