Executive Assistant

Oranga Tamariki—Ministry for Children; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing commitment

Professional development

Job summary

Oranga Tamariki—Ministry for Children is seeking an experienced Executive Assistant to provide proactive support to several General Managers within the System Leadership Group in Wellington. You will manage complex diaries, travel, communications and team administration to enable leaders to deliver organisational outcomes.

You will build trusted relationships with senior leaders, handle procurement, budgeting and financial processes, and contribute to a fast-paced leadership team.

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted working relationships with stakeholders across the organisation.
• Strong organisational skills and ability to manage competing priorities.

Responsibilities

• Provide proactive executive support to General Managers including diary and travel management.
• Support financial processes, budgeting, forecasting, financial monitoring and reporting.
• Assist with procurement activities, contract administration and onboarding.
• Coordinate communications and team administration to ensure smooth leadership operations.

Skills

Executive support

Diary management

Stakeholder relations

Financial administration

Procurement

Contract administration

Microsoft Office

Cross-cultural awareness

Tools

Microsoft Office (Outlook)

Excel

Word

PowerPoint

Job description

• Support several General Managers, enabling them to lead effectively and deliver organisational outcomes.
• Play a pivotal partnership role within the System Leadership Group at Oranga Tamariki National Office in Wellington
• Fixed term/secondment full-time opportunity through to 30 June 2027
• Build trusted relationships with senior leaders and make a genuine impact every day.

Mō mātou | About us

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

• We put Tamariki first
• We believe Aroha is vital
• We respect the Mana of people
• We are Tika and Pono
• We value Whakapapa
• We recognise that Oranga is a journey

Mō te tūnga | About the role

This is an exciting opportunity to provide proactive, high-quality executive support to several General Managers within the System Leadership Group, enabling them to lead effectively and deliver on key organisational priorities.

No two days will be the same. We are looking for a dynamic and adaptable Executive Assistant who can confidently manage a broad range of responsibilities in a fast-paced environment. From coordinating complex diaries and travel arrangements to supporting financial processes, procurement activities, communications, onboarding and team administration, you will play a critical role in ensuring the smooth operation of the leadership team.

This role is an opportunity to develop strong, trusted working relationships with the General Managers you support. Your ability to build genuine connections, anticipate needs, and provide tailored support will make you an invaluable partner to leaders.

This role also contributes to the wider System Leadership team, providing both general and project-based support as required. If you're looking to broaden your experience while working alongside senior leaders, this could be the perfect next step in your career.

Ngā pūmanawatanga ōu | What you will bring

You will be a highly organised professional who thrives in a busy environment and takes pride in delivering exceptional support. A proactive self-starter, you'll be comfortable working independently, exercising sound judgement, and managing competing priorities with confidence.

To be successful in this role, you will bring:

• Proven experience providing executive and administrative support to senior leaders.
• The ability to build trusted and effective working relationships with a range of stakeholders.
• Strong self-management skills and the confidence to work autonomously with minimal supervision.
• A flexible and adaptable approach, with the ability to navigate ambiguity and changing priorities.
• Excellent organisational and coordination skills, with strong attention to detail.
• High levels of integrity, professionalism, confidentiality and discretion.
• Strong financial administrative skills, including experience supporting budgeting, forecasting, financial monitoring and reporting activities.
• Experience working with procurement and contract administration processes.
• Advanced skills across Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Understanding and appreciation of cross-cultural practices, particularly knowledge of tikanga Māori and Pacific peoples' cultures.

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 dependent on experience. We offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.

To see all the benefits of working for Oranga Tamariki, please visit

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.