Senior Leadership EA | Strategic Support & Projects

Oranga Tamariki; Wellington; On-site; NZD 68,000 - 76,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Wellbeing support

Job summary

Oranga Tamariki—Ministry for Children invites applications for an experienced Executive Assistant to provide proactive, high-quality support to several General Managers within the System Leadership Group at our Wellington office.

You will manage complex diaries, travel, financial processes, procurement activities, communications, onboarding and team administration to ensure the leadership team operates smoothly.

Qualifications

• Proven experience providing executive and administrative support to senior leaders.
• Ability to build trusted and effective working relationships with a range of stakeholders.
• Strong self-management skills and the confidence to work autonomously.
• A flexible and adaptable approach, with the ability to navigate ambiguity and changing priorities.
• Excellent organisational and coordination skills, with strong attention to detail.
• High levels of integrity, professionalism, confidentiality and discretion.
• Experience supporting budgeting, forecasting, financial monitoring and reporting activities.
• Experience working with procurement and contract administration processes.
• Understanding and appreciation of cross-cultural practices, particularly tikanga Māori and Pacific peoples' cultures.

Responsibilities

• Provide proactive, high-quality executive support to several General Managers within the System Leadership Group.
• Coordinate complex diaries and travel arrangements, and support financial processes and procurement activities.
• Contribute to onboarding, team administration and overall smooth operation of the leadership team.
• Build trusted relationships with senior leaders and anticipate needs to provide tailored support.
• Support the wider System Leadership team with general and project-based tasks as required.

Skills

Executive support

Office management

Diary management

Travel coordination

Financial basics

Procurement knowledge

Stakeholder management

Cross-cultural awareness

Tools

Outlook

Word

Excel

PowerPoint

Job description

Oranga Tamariki—Ministry for Children invites applications for an experienced Executive Assistant to provide proactive, high-quality support to several General Managers within the System Leadership Group at our Wellington office.

You will manage complex diaries, travel, financial processes, procurement activities, communications, onboarding and team administration to ensure the leadership team operates smoothly.