Remote Executive Assistant

Placements24; Queenstown; À distance; NZD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Health insurance

Retirement plans

Paid time off

Professional development

Team-building activities

Résumé du poste

Placements24 in Queenstown is seeking an experienced Executive Assistant to support the founding team with calendar management, travel arrangements, and document preparation. The role requires discretion, superb organizational skills, and proactive communication to keep executives operating smoothly.

You will manage schedules, coordinate meetings, assist with travel itineraries, and contribute to ad-hoc projects in a fast-paced tech startup environment, with clear opportunities for professional

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills and high level of professionalism.

Responsabilités

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, acting as a gatekeeper and liaison.
• Conduct research and compile information to support executive decision-making.
• Process expense reports and manage budgets for executive support.
• Organize and manage meeting logistics, including booking rooms and preparing materials.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support and assist with special projects as assigned.
• Ensure confidentiality and handle sensitive information with discretion.

Connaissances

Calendar management

Travel coordination

Discretion

Written & verbal communication

Prioritization

Independent work

Proactive approach

Outils

Microsoft Office Suite

Description du poste

About the Role

Our client, a successful and innovative technology startup in Queenstown , is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their founding team. This role requires exceptional discretion, strong communication skills, and the ability to manage complex schedules and administrative tasks efficiently. You will be responsible for managing calendars, coordinating meetings, handling correspondence, arranging travel, and supporting various ad-hoc projects. The ideal candidate thrives in a fast-paced environment, anticipates needs, and possesses a keen eye for detail. This is a fantastic opportunity to join a growing company and play a key role in supporting its leadership. Our client is dedicated to fostering a professional and collaborative work environment within their Queenstown office, offering clear responsibilities and opportunities for professional development.

Key Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, acting as a gatekeeper and liaison.
• Conduct research and compile information as needed to support executive decision-making.
• Process expense reports and manage budgets for executive support.
• Organize and manage meeting logistics, including booking rooms and preparing materials.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support and assist with special projects as assigned.
• Ensure confidentiality and handle sensitive information with the utmost discretion.

Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Ability to work independently and proactively anticipate needs.
• Experience in the technology sector is a plus.
• Must be able to work from our Queenstown office location.
• Ability to multitask and perform under pressure.
• A detail-oriented approach to all tasks.

Benefits

• Our client offers a competitive salary commensurate with experience and a comprehensive benefits package.
• This includes health insurance, retirement savings plans, and generous paid time off.
• Employees benefit from opportunities for professional development and training.
• Our client is committed to fostering a positive and supportive work environment, with regular team-building activities and a focus on employee well-being.
• There are clear pathways for career advancement within the company.
• Join a forward-thinking organization where your contributions are valued and recognized.