Administrator / Sales & Services Administrator

Focus Technology Group (NZ) Limited; Queenstown; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Wellbeing programme

Social events

Friday drinks

GivenWell access

Job summary

Focus Technology Group (NZ) Limited in Queenstown is seeking an organised Administrator / Sales & Services Administrator to join our team. You will combine office administration with sales support, liaising with clients, engineers, CRMs and Branch Managers to keep operations smooth and efficient.

You will handle invoices, quotes, stock coordination, CRM records, and sales proposals using PandaDoc, contributing to strong client relationships and timely project delivery.

Qualifications

• Proven ability to learn new systems and technology quickly.
• Strong attention to detail with accuracy in data handling.
• Ability to prioritise tasks and manage multiple responsibilities.
• Excellent written and verbal communication with clients and colleagues.

Responsibilities

• Obtain supplier pricing and prepare client quotes.
• Process supplier and client invoices accurately.
• Coordinate monthly stock takes and maintain stock records.
• Manage hardware warranty administration with suppliers and manufacturers.
• Answer phones, log service calls and respond to client enquiries.
• Build and maintain relationships with clients, suppliers and team members.
• Provide administrative support to the wider team.

Skills

Tech-savvy

Detail-oriented

Organised

Great communicator

Team player

Financially confident

Microsoft Office

SharePoint experience

NZ driver’s license

Work rights in NZ

Tools

PandaDoc

HubSpot

Excel

Outlook

Word

SharePoint

Job description

Join us at Focus Technology Group

At Focus, we believe great things happen when people connect - over coffee, through conversation, and with our shared purpose of turning technology into smart solutions. We’re a team that puts people first because relationships matter to us. We care deeply about what we do, and we enjoy doing it. Every day, we work alongside local businesses to turn complex challenges into practical, reliable solutions that help them achieve better business outcomes.

If you’re someone who values relationships, enjoys problem-solving, and believes technology should not be complicated, you’ll fit right in here. We walk the talk, we support each other, and we have fun along the way.

About The Role

We're looking for an organised and proactive Administrator / Sales & Services Administrator to join our Queenstown team.

This is a varied role that combines office administration responsibilities with sales administration support. You'll be part of a collaborative administration team, helping ensure our branch operates efficiently while supporting our clients, engineers, Client Relationship Managers (CRMs), and Branch Managers.

No two days are the same. From processing invoices and coordinating stock to preparing sales proposals and maintaining CRM records, you'll play an important role in supporting both our team and our clients.

Key Responsibilities

• Obtain supplier pricing and prepare client quotes.
• Compile and process supplier and client invoices.
• Coordinate monthly stock takes and maintain accurate stock records.
• Manage hardware warranty administration and liaise with suppliers and manufacturers.
• Answer phones, log service calls, and respond to client enquiries.
• Build and maintain professional relationships with clients, suppliers, and team members.
• Provide administrative support to the wider team.
• Prepare and send sales proposals using PandaDoc.
• Attach proposals to the relevant HubSpot opportunity.
• Maintain accurate and up-to-date CRM records.
• Support CRMs, Branch Managers, and Engineers with sales administration activities, primarily for Portfolio A and B clients.

About You

• Tech-savvy: Comfortable learning and using new systems and technology.
• Detail-oriented: You take pride in accuracy and producing high-quality work.
• Organised and efficient: You can prioritise tasks and manage multiple responsibilities.
• Great communicator: You build positive relationships and communicate clearly with clients and colleagues.
• Team player: You enjoy supporting others and contributing to team success.
• Financially confident: Experience working with invoices, accounting systems, spreadsheets, or similar administrative tasks.
• Microsoft Office skills: Proficient in Outlook, Word, and Excel. SharePoint experience would be an advantage.
• Full NZ driver’s license: You hold a current, clean, full New Zealand driver’s license.
• Work eligibility: You have the right to live and work in New Zealand

What's in it for you?

• Join a collaborative team that values innovation, growth, and professionalism.
• Competitive salary and benefits aligned with your skills and experience.
• Professional development opportunities to support your ongoing growth and learning.
• Access to GivenWell, our wellbeing and employee assistance programme, providing free and confidential support for you and your immediate family.
• Wellbeing initiatives, resources, and activities designed to support your overall wellbeing.
• Social Club events, team activities, Friday night drinks to connect with colleagues and celebrate success.

If you have any questions or require a copy of the Job Description, please contact Jasmine Graham, Administration Team Leader, [e-mail]

Closing date: Saturday, 17 October 2026.

Please note that we will be interviewing candidates as they apply, and if the right person is found, we may close the role off to any further applications.