Remote Office Administrator - Community Programs

Placements24; Queenstown; Hybrid; NZD 42,000 - 54,000; Full time

Job summary

Placements24 is seeking a proactive Remote Office Administrator to support a non-profit focused on community development. This fully remote role manages records, schedules, and correspondence for programs serving Queenstown operations.

You will work independently in a home office, coordinating virtual meetings, preparing reports, processing invoices, and upholding organizational policies. The ideal candidate is highly organized with strong communication skills and a passion for social impact.

Qualifications

• Previous experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills, suitable for remote interaction.
• Ability to work independently and manage time effectively in a remote setting.
• Familiarity with virtual meeting platforms (Zoom, Google Meet).
• Dedicated workspace with reliable internet access for a fully remote position.
• Proactive and resourceful approach to problem-solving.
• Passion for community work and social impact is valued.

Responsibilities

• Manage and maintain electronic records and databases for community programs and member information.
• Handle incoming and outgoing correspondence, including emails, calls, and mail processing.
• Schedule virtual meetings and appointments for program staff and stakeholders.
• Assist in the preparation of reports, proposals, and other program-related documents.
• Maintain an organized system for digital files and program materials.
• Support with event coordination, including virtual event logistics.
• Process invoices, reimbursements, and other financial documentation.
• Communicate effectively with community members, volunteers, and partners.
• Provide general administrative support to the program and management teams.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Skills

Microsoft Office

Organizational skills

Remote communication

Time management

Attention to detail

Written communication

Remote work experience

Education

National Certificate in Business Administration

Tools

Zoom

Google Meet

Job description

Placements24 is seeking a proactive Remote Office Administrator to support a non-profit focused on community development. This fully remote role manages records, schedules, and correspondence for programs serving Queenstown operations.

You will work independently in a home office, coordinating virtual meetings, preparing reports, processing invoices, and upholding organizational policies. The ideal candidate is highly organized with strong communication skills and a passion for social impact.