Receptionist

Haydn & Rollett Property Services; Kaipātiki; On-site; NZD 46,000 - 62,000; Full time

Job summary

Haydn & Rollett Property Services is seeking a confident and organised receptionist/administration assistant for their Northcote office. You will be the welcoming face for clients and visitors, manage a busy front desk, and support staff across admin tasks and events.

Join a sociable team that values a warm, down-to-earth culture. The role requires initiative, adaptability, and clear communication as you juggle priorities and keep the office running smoothly.

Qualifications

• Warm, confident and approachable with a genuine enjoyment of people.
• Positive, bubbly and friendly to help others feel welcome.
• Can-do attitude and willingness to pitch in and help out.
• Organised and practical, able to juggle priorities.
• Comfortable in a busy environment with changing plans.
• Uses initiative and keeps tasks moving, calm under pressure.
• Clear, friendly communicator with staff, clients and suppliers.
• Team-oriented and eager to contribute to office culture.

Responsibilities

• Provide day-to-day administration support across the wider business.
• Prepare, format, print, scan and organise documents, reports, spreadsheets and correspondence.
• Manage incoming and outgoing mail, post and couriers.
• Keep staff, client, site and contact lists up to date.
• Assist with basic account support.
• Help with invoice filing, data entry and reconciliations as required.
• Manage meeting room bookings and ensure rooms are ready for use.
• Coordinate catering, lunches, morning teas, staff events and company functions.
• Assist with travel, accommodation, transport and offsite bookings.
• Order and monitor kitchen supplies, stationery and branded items.
• Support new employee onboarding, training days, RSVPs and welcome packs.
• Maintain vehicle records, fuel cards, phones, iPads and other staff devices.
• Help improve templates, systems and everyday office processes.
• Take on extra tasks as needed to keep the office running smoothly.

Skills

Communication

Organisational skills

Interpersonal skills

Calm under pressure

Team player

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We're looking for a confident, organised people-person who enjoys variety, has plenty of initiative and doesn't get thrown when priorities change. You'll be at the heart of our busy Northcote office, working across reception, administration, staff support, events and whatever else the day brings.

We're also a genuinely social team, so personality matters. You'll enjoy getting to know people, being part of office life and contributing to the friendly, down-to-earth culture we value at Haydn & Rollett.

You'll need to be someone who can quickly switch from one task to another, work out what needs attention first, and keep things moving - while still providing a warm and professional welcome to our clients, visitors and team.

You'll need to be;

Warm, confident and approachable - someone who genuinely enjoys people.

Positive, bubbly and friendly, with a natural ability to make others feel welcome.

A real can-do attitude - happy to pitch in, help out and give things a go.

Organised and practical, with the ability to juggle different priorities.

Comfortable in a busy environment where plans can change quickly.

Uses initiative, notices what needs doing and keeps things moving.

Calm under pressure and able to switch between tasks without getting flustered.

A clear, friendly communicator who relates well to staff, clients, visitors and suppliers.

Team-minded and keen to be part of the wider office culture.

Enjoys variety and being involved in everything from reception and staff support to events and general office life.

Reliable, helpful and willing to take ownership.

Someone who will contribute to the friendly, down-to-earth Haydn & Rollett team environment.

You'll:

Provide day-to-day administration support across the wider business.

Prepare, format, print, scan and organise documents, reports, spreadsheets and correspondence.

Manage incoming and outgoing mail, post and couriers.

Keep staff, client, site and contact lists up to date.

Assist with basic account support.

Help with invoice filing, data entry and reconciliations as required.

Manage meeting room bookings and make sure rooms are ready for use.

Coordinate catering, lunches, morning teas, staff events and company functions.

Assist with travel, accommodation, transport and offsite bookings.

Order and monitor kitchen supplies, stationery and branded items.

Support new employee onboarding, training days, RSVPs and welcome packs.

Maintain vehicle records, fuel cards, phones, iPads and other staff devices.

Help improve templates, systems and everyday office processes.

Take on a variety of extra tasks as needed to help keep the office running smoothly.