Reception Administrative Assistant

Joyn; Ashburton; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Onboarding and SOPs training

Supportive team environment

Stable New Zealand business

Job summary

Allen Custom Drills in Ashburton is seeking an experienced Receptionist/Administrator to join the team on a permanent full-time basis. You’ll be at the centre of a busy office, welcoming visitors, handling phones, processing supplier invoices and customer orders, and supporting day-to-day administration.

You’ll work closely with the Office Manager and wider team, with opportunities to develop skills across administration, systems and Health & Safety as the business grows.

Qualifications

• Previous reception, customer service or office administration experience.
• Excellent communication and customer service skills.
• Strong organisation and time management.
• Good attention to detail and accuracy; comfortable learning new systems such as Microsoft 365.

Responsibilities

• Greet and assist customers and visitors.
• Answer phones and manage reception.
• Process supplier invoices and customer orders.
• Data entry and record-keeping in SimPRO.
• Support accounts administration and purchasing.
• Coordinate meeting spaces and office supplies.

Skills

Reception experience

Customer service

Administration

Organisation

Microsoft 365

Data entry

SimPRO

ERP/POS systems

Tools

SimPRO

ERP/POS systems

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Allen Custom Drills is a proudly New Zealand-owned manufacturing business known for quality workmanship, strong values and a team-first culture.

We're looking for an experienced and reliable Receptionist / Administrator to join our Ashburton team in a permanent, full-time position.

This is much more than simply answering the phone. You'll be at the centre of a busy office environment, supporting customers, suppliers, management and the wider team while helping keep day-to-day administration running smoothly.

For someone wanting to grow, there is also the opportunity over time to develop your skills and take on greater responsibility across areas such as administration, systems and Health & Safety.

About the Role

Working closely with the Office Manager and wider team, you'll provide front-of-house service while supporting the administrative functions of the business.

A typical day could see you:

• Managing reception, answering phones and welcoming customers, suppliers, contractors and visitors
• Receipting supplier invoices and customer orders
• Completing data entry and maintaining accurate records in SimPRO
• Monitoring accounts information and supporting accounts administration
• Assisting with purchasing, stock administration and office supplies
• Maintaining filing, scanning and document-control systems
• Coordinating meeting spaces, calendars and general office requirements
• Running occasional errands between sites and around Ashburton
• Assisting with basic Health & Safety administration
• Supporting management and the wider team with general administrative tasks

This is a hands-on role where priorities can change throughout the day, so you'll need to be comfortable jumping between tasks and helping wherever needed.

What We're Looking For

Previous reception, customer service or office administration experience will be valuable, but just as important is finding someone with the right attitude and ability to work as part of a busy team.

You’ll ideally bring:

• Previous reception, customer service or administration experience
• Excellent communication and customer service skills
• Strong organisation and time management
• Good attention to detail and accuracyConfidence using Microsoft 365 and learning new systems
• An understanding of basic accounts processes such as creditors, debtors, GST and invoice processing
• A proactive, happy-to-help approach
• The ability to stay calm and organised when things get busy
• A current full driver's licence

Experience with SimPRO or another ERP/POS system would be useful, although training will be provided.

• Permanent, full-time position
• Monday to Friday, 8.00am-5.00pm
• Stable and well-established New Zealand business
• Full onboarding, SOPs and training
• Supportive, close-knit team environment
• Plenty of variety in your working day
• Opportunity to develop your skills and responsibilities as the business grows
• Work closely with management and different areas of the business

With a planned building extension and continued business growth, this is a great time to join Allen Custom Drills and build a longer-term career with the team.

If you enjoy being the person who keeps things organised, makes people feel welcome and is always ready to lend a hand, we'd love to hear from you.