Administration and Operations Support

KSM; Rangiora; On-site; NZD 20,000 - 32,000; Part time

Benefits offered by this job

20 hours per week

Varied and rewarding role

Supportive team environment

Job summary

KSM is seeking a capable administrative professional in Canterbury to support the Managing Director, Project Manager, and Sales team. The role covers HR, training, fleet, health and safety, and CRM management, with a focus on efficient processes and AI-assisted improvements.

You will handle project documentation, regulatory compliance, and day-to-day operations, contributing to accurate records and smooth workflows across departments.

Qualifications

• Strong organisational and administrative skills.
• Attention to detail, high level of accuracy and ability to manage multiple priorities.
• Keen to learn and embrace AI.
• Excellent interpersonal skills and proven problem-solving skills.
• Effective communication skills – both verbal and written.

Responsibilities

• Support the Managing Director.
• Project Management and Sales support.
• Manage the HR functions, staff training and development and fleet management.
• Office Management and Health and Safety Coordination.
• Assist in the maintenance and update of the CRM systems.

Skills

Administrative support

AI awareness

Communication

Detail oriented

Multitasking

Tools

CRM

HR software

H&S software

Job management software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for the right person to join this well-known established building company who specialise in building energy efficient passive homes. This role is to provide critical administrative and operational support to the Managing Director, Project Manager and Sales, while coordinating the key business functions including Human Resources, Training & Development, Fleet Management, Health & Safety, Communications and Record Keeping.

This role ensures efficient client and project lifecycle processes, regulatory compliance, accurate project documentation, and the smooth day to day operation of the business. A commitment to following systems and processes, together with an interest in using AI to improve efficiency and accuracy, is essential.

Key responsibilities

Support the Managing Director

Project Management and Sales support

Manage the HR functions, staff training and development and fleet management

Office Management and Health and Safety Coordination

Assist in the maintenance & update of the CRM systems

About you

Strong organisational and administrative skills.

Attention to detail, high level of accuracy and ability to manage multiple priorities.

Keen to learn and embrace AI.

Excellent interpersonal skills and proven problem-solving skills.

Effective communication skills – both verbal and written.

Previous experience in administration.

Proficiency in use and understanding of digital platforms (H&S, CRM, HR, Job Management software etc).

What's on offer

• 20 hours per week (Some flexibility but must incl a minimum of 4 hours Monday and Friday)
• A varied and rewarding role where no two days are the same
• A supportive team environment where your contribution is genuinely valued
• Opportunities to develop new skills, embrace AI, and grow with the company