Real Estate Transaction Coordinator - Hybrid

Placements24; Queenstown; Hybrid; NZD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Access to transaction management tools

Job summary

Placements24 is seeking a Real Estate Transaction Coordinator to manage end-to-end administrative tasks for property transactions. The role combines remote work with in-office duties at the Queenstown office, focusing on deadlines, accuracy, and clear communication among buyers, sellers, agents, and lenders.

The ideal candidate will have 3+ years in real estate administration, strong organizational skills, and experience with MS Office and transaction software.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as Real Estate Transaction Coordinator or in a real estate office.
• Proficiency in Microsoft Office Suite and real estate transaction management software.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.

Responsibilities

• Manage all real estate transactions from contract execution to closing.
• Prepare and distribute transaction documents (listing agreements, purchase contracts, disclosures).
• Coordinate with agents, buyers, sellers, attorneys, title companies, and lenders.
• Maintain meticulous transaction files and track deadlines for contingencies, inspections, financing and closings.
• Schedule property inspections, appraisals, and closing appointments.
• Verify signatures on documents and assist with post-closing tasks.
• Ensure compliance with local, state, and federal real estate regulations.
• Work across remote and in-office settings.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Real estate transaction software

Job description

About the Role

Our client, a busy real estate agency, is seeking an organized and efficient Real Estate Transaction Coordinator to manage the administrative aspects of property sales from contract to closing. This hybrid role involves managing administrative tasks both remotely and from their Queenstown, Eastern Cape, ZA office. The Transaction Coordinator will be responsible for ensuring all deadlines are met, all necessary documents are properly signed and submitted, and that communication flows smoothly between all parties involved - buyers, sellers, agents, attorneys, and lenders. The ideal candidate is highly detail-oriented, possesses excellent organizational skills, and thrives in a fast-paced environment. Accuracy and efficiency are paramount in this role to ensure seamless and successful property transactions.

Key Responsibilities

• Manage all aspects of real estate transactions from contract execution to closing.
• Prepare and distribute transaction-related documents, including listing agreements, purchase contracts, and disclosures.
• Coordinate with agents, buyers, sellers, attorneys, title companies, and lenders to ensure all parties are informed and tasks are completed.
• Maintain meticulous electronic and physical transaction files, ensuring all documents are accurate and complete.
• Track deadlines for contingencies, inspections, financing, and closings, and communicate any potential delays.
• Schedule and coordinate property inspections, appraisals, and closing appointments.
• Verify that all required signatures and initials are obtained on relevant documents.
• Assist agents with post-closing documentation and follow-up.
• Ensure compliance with all local, state, and federal real estate regulations.
• Effectively manage responsibilities across both remote and in-office work settings.

Requirements

• High school diploma or equivalent;
• Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as a Real Estate Transaction Coordinator, administrative assistant in a real estate office, or similar role.
• Proven ability to manage multiple tasks and deadlines simultaneously.
• Excellent organizational skills and strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate transaction management software.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision and collaboratively in a team environment.
• Familiarity with the Queenstown, Eastern Cape, ZA real estate market is a plus.
• Ability to adapt to a hybrid work model, performing tasks remotely and in-office as needed.

Benefits

• This hybrid role offers a competitive salary and benefits package.
• Employees benefit from the flexibility of a hybrid work arrangement, allowing for a balance between remote productivity and in-office collaboration.
• Our client provides opportunities for professional development and training in transaction management best practices.
• You will gain valuable experience supporting numerous property sales and work closely with a dedicated team of real estate professionals.
• Access to necessary tools and resources for efficient transaction management is provided.