Property Administrator - Real Estate

Placements24; Queenstown; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Training on real estate processes and/

Friendly work environment in Queenstow

Exposure to various aspects of thereal

Job summary

Placements24 is seeking a meticulous Property Administrator to support sales and property management teams in Queenstown. You will manage administrative tasks, assist with client communications, and maintain property databases to ensure smooth agency operations.

The role emphasizes organization, attention to detail, and proactive problem-solving within a dynamic real estate environment in Queenstown.

Qualifications

• Experience in an administrative role, preferably within the real estate industry.
• Strong organizational and time-management skills with multitasking ability.
• Excellent verbal and written communication skills.

Responsibilities

• Provide comprehensive administrative support to real estate agents and property managers.
• Manage and maintain property listings, updating details on websites and internal systems accurately.
• Schedule property viewings, inspections, and meetings, coordinating with clients and staff.
• Handle inquiries via phone and email, directing to team members or providing basic information.
• Assist with the preparation of sales agreements, lease contracts, and other property documentation.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office Suite

CRM software familiarity

Job description

About the Role

Our client, a growing real estate agency located in Queenstown , is seeking a meticulous and organized Property Administrator to provide essential support to their sales and property management teams. This role is vital for ensuring the smooth operation of the agency by managing administrative tasks, supporting client communications, and maintaining property databases. You will be the go-to person for organizational efficiency, handling everything from scheduling appointments to processing documentation. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills, with a proactive approach to problem-solving within the dynamic Queenstown real estate environment.

Key Responsibilities

• Provide comprehensive administrative support to real estate agents and property managers.
• Manage and maintain property listings, updating details on websites and internal systems accurately.
• Schedule property viewings, inspections, and meetings, coordinating effectively with clients and internal staff.
• Handle incoming inquiries via phone and email, directing them to the appropriate team member or providing basic information.
• Assist with the preparation of sales agreements, lease contracts, and other relevant property documentation.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Process invoices, manage petty cash, and assist with basic bookkeeping tasks related to property transactions.

Requirements

• Previous experience in an administrative role, preferably within the real estate industry.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with real estate software or CRM systems is an advantage.
• Attention to detail and a commitment to accuracy in all tasks related to property administration in Queenstown .

Benefits

• Competitive entry-level salary with opportunities for growth.
• Exposure to various aspects of the real estate business.
• A supportive and friendly work environment in Queenstown .
• Training on real estate processes and software.
• Contribution to the success of a local real estate agency.