Personal Assistant

Aotearoa New Zealand Association of Social Workers; Queenstown; On-site; NZD 55,000 - 70,000; Full time

Job summary

Bayleys Queenstown is seeking an organized, proactive Personal Assistant to support two established real estate agents. Based in Queenstown, you will manage listings, marketing campaigns, administration, documentation, and client communications, keeping schedules and deadlines on track.

Ideal candidates bring a can-do attitude, strong Microsoft Office skills, and comfort with Canva, Photoshop, InDesign or similar marketing tools.

Qualifications

• Experience in a Personal Assistant, Executive Assistant, Sales Administrator, or similar support role would be highly regarded.
• You will naturally stay one step ahead, anticipate needs, and enjoy finding solutions before problems arise.
• Ability to work in a fast-paced real estate environment with strong attention to detail.

Responsibilities

• Coordinating property listings and marketing campaigns
• Managing administration, documentation, and compliance requirements
• Keeping client communication organized and on track
• Managing schedules, appointments, and key deadlines
• Supporting the day-to-day operations of the team
• Anticipating needs, solving problems, and keeping projects moving
• Providing exceptional customer service to clients and stakeholders

Skills

Proactive and Resourceful

Tech-Savvy

Great with People

Detail-Oriented

Team Player

Organizational Skills

Tools

Microsoft Office

Canva

Photoshop

InDesign

Property Suite

Job description

Bayleys Queenstown has an exciting opportunity for an organized, proactive, and people-focused professional to join our successful real estate team. We are looking for a capable, switched-on Personal Assistant to support two established Bayleys real estate agents - a husband-and-wife team.

This is far more than an administration role. You'll become the trusted right-hand person in a fast-paced, high-performing real estate business, playing a critical role in keeping everything running smoothly behind the scenes.

Based in beautiful Queenstown, you'll enjoy working in one of New Zealand's most sought-after locations while being part of a supportive and successful team that genuinely enjoys what they do.

What You'll be doing

Coordinating property listings and marketing campaigns

Managing administration, documentation, and compliance requirements

Keeping client communication organized and on track

Managing schedules, appointments, and key deadlines

Supporting the day-to-day operations of the team

Anticipating needs, solving problems, and keeping projects moving

Providing exceptional customer service to clients and stakeholders

What We're Looking For

While previous experience in a Personal Assistant, Executive Assistant, Sales Administrator, or similar support role would be highly regarded, we're equally interested in people who bring the right attitude, organizational skills, and commitment to excellence.

To succeed in this role, you'll be:

Proactive and Resourceful

You naturally stay one step ahead, anticipate needs, and enjoy finding solutions before problems arise.

Tech-Savvy

You'll be confident using Microsoft Office and ideally have experience with Canva, Photoshop, InDesign, or similar marketing tools. Experience in Property Suite would be advantageous, however full training will be provided.

Great with People

You have outstanding communication skills, a professional approach, and can build positive relationships with clients, colleagues, and suppliers.

Detail-Oriented

You take pride in your work, have exceptional attention to detail, and enjoy producing work to a high standard.

A Positive Team Player

You enjoy working in a collaborative environment and contribute positively to team culture and success.

Why Join Bayleys?

Be More Than an Administrator

Become an integral part of a successful business where your contribution truly matters and is valued.

Variety and Autonomy

No two days are the same. You'll enjoy a diverse role with plenty of responsibility, ownership, and opportunity to make an impact.

Supportive, High-Performing Team

Join a fun, busy, and rewarding team that celebrates success and supports one another.

Gain valuable experience within New Zealand's leading full-service real estate company and explore future opportunities within the wider Bayleys network.

Learn and Grow

Industry-specific training will be provided, along with ongoing support to help you succeed in the role.

Is This You?

If you're highly organized, enjoy taking ownership, love keeping things running smoothly, and want to be an essential part of a successful real estate business, we'd love to hear from you.

Applications will be reviewed as they are received.

Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

Proudly and wholly New Zealand-owned and operated, Bayleys stands tall as a market leader in a competitive industry.

After over five decades of proactive business across all property sectors, Bayleys is this country’s largest full-service real estate agency with a widespread presence throughout New Zealand and Fiji. We offer an unmatched and comprehensive array of property-related services and sector-specific expertise which has evolved to meet changing markets and client needs.

Fundamentally entrenched in communities throughout the country and in Fiji, Bayleys’ people share the genuine family values that the business was founded on in the 1970s. It’s what makes Bayleys, Bayleys.

Proudly and wholly New Zealand-owned and operated, Bayleys stands tall as a market leader in a competitive industry.

After over five decades of proactive business across all property sectors, Bayleys is this country’s largest full-service real estate agency with a widespread presence throughout New Zealand and Fiji. We offer an unmatched and comprehensive array of property-related services and sector-specific expertise which has evolved to meet changing markets and client needs.

Fundamentally entrenched in communities throughout the country and in Fiji, Bayleys’ people share the genuine family values that the business was founded on in the 1970s. It’s what makes Bayleys, Bayleys.