Property Administrator & Listings Coordinator

Placements24; Queenstown; Hybride; NZD 45 000 - 60 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Résumé du poste

Placements24 is seeking a meticulous Property Administrator & Listings Coordinator to support a Queenstown office. You will manage property listings, coordinate marketing materials, and provide admin support to the sales and rental teams in a hybrid work setting.

The role requires strong organizational skills, proficiency with MS Office and real estate CRM software, excellent communication, and the ability to juggle multiple tasks with attention to detail in a fast-paced real estate

Qualifications

• Previous experience in an administrative or coordination role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite and experience with real estate CRM software.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Understanding of Queenstown or Eastern Cape property market is advantageous.
• Comfortable working within a hybrid work structure.

Responsabilités

• Manage the entire property listing process from data entry to portal uploads.
• Prepare marketing materials, including descriptions, brochures, and virtual tour coordination.
• Coordinate with agents to schedule viewings, photoshoots, and open houses.
• Maintain accurate property databases and CRM records.
• Handle inquiries via phone and email and direct to the right staff.
• Provide administrative support to sales and rental teams and draft correspondence.
• Manage filing systems for property documents.
• Assist onboarding of new agents with necessary resources.
• Liaise with photographers and conveyancers as needed.
• Support hybrid working by coordinating communication between remote and in-office staff.

Connaissances

Administrative coordination

Organizational skills

Microsoft Office

Real estate CRM software

Communication

Multitasking

Independent work

Hybrid work understanding

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Real estate CRM software

Description du poste

About the Role

Our client, a reputable real estate agency, is looking for a meticulous and organized Property Administrator & Listings Coordinator to support their busy office in Queenstown, Eastern Cape. This role is crucial for ensuring the smooth operation of the agency, focusing on managing property listings, coordinating marketing activities, and providing administrative support to the sales and rental teams. The ideal candidate will be highly detail-oriented, proficient in real estate software, and possess excellent communication skills. You will be the go-to person for ensuring all property information is accurate, marketing materials are prepared efficiently, and administrative tasks are completed promptly. The position operates under a hybrid work model, balancing essential office presence for team collaboration and critical tasks with the flexibility to work remotely on other duties. This is an excellent entry point into the real estate industry for a driven individual, offering exposure to various facets of property sales and rentals within Queenstown and the wider Eastern Cape. Join a supportive team dedicated to providing exceptional service to clients.

Key Responsibilities

• Manage the entire property listing process, from data entry and documentation to uploading onto various portals.
• Prepare marketing materials, including property descriptions, brochures, and virtual tour coordination.
• Coordinate with agents and principals to schedule property viewings, photoshoots, and open houses.
• Maintain accurate and up-to-date property databases and CRM systems.
• Handle incoming inquiries via phone and email, directing them to the appropriate team members.
• Provide comprehensive administrative support to the sales and rental teams, including drafting correspondence and preparing reports.
• Manage filing systems (both digital and physical) for property-related documents.
• Assist with the onboarding of new agents and ensure they have the necessary administrative resources.
• Liaise with external service providers, such as photographers and conveyancers, as needed.
• Support the hybrid work environment by managing communication flow between remote and office-based staff.

Requirements

• Previous experience in an administrative or coordination role, preferably within the real estate or a related industry.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with real estate CRM software.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Understanding of the Queenstown or Eastern Cape property market is advantageous.
• Comfortable working within a hybrid work structure.
• A positive attitude and a willingness to learn and adapt.
• Must have a reliable internet connection and a suitable workspace for remote tasks.

Benefits

• Competitive salary and benefits package.
• Opportunity to gain comprehensive experience in the real estate sector.
• Work within a supportive and friendly team environment.
• Exposure to various aspects of property sales and rentals in Queenstown.
• Professional development and training opportunities.
• Flexible working arrangements through the hybrid model.
• Contribution to a provident fund.
• Regular performance reviews.
• Be part of a growing agency with a strong community presence in the Eastern Cape.
• Gain valuable skills in property administration and marketing coordination.