Project Support Coordinator

Stellar Recruitment; Christchurch; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Corporate day out

EAP

Training & development

Flexible start time

Job summary

Stellar Recruitment in New Zealand is seeking a proactive Project Administrative Coordinator to support engineering and construction teams with project documentation and office operations on site. You will help manage reports, filings and client invoicing while keeping teams aligned and efficient.

This on-site role offers 40 hours per week, flexible start time from 7.30am, and benefits including KiwiSaver, on-site parking and health insurance, with a collaborative and professional team

Qualifications

• Demonstrate experience in project coordination (Engineering / Construction preferred).
• Support timely and high-standard project delivery with a proactive approach.
• Intermediate – Advanced Microsoft Office suite, Word and Excel.
• Apply sound commercial judgment and financial awareness.
• Show initiative and self-direction in anticipating team needs.

Responsibilities

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning.
• Provide administrative support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Support general office administration including filing, scanning, reception, and coordinating meetings.
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems.
• Maintain consistent administrative processes and high standards across all work.
• Focused on continuous improvement and productivity to support strategic growth.

Skills

Project coordination

MS Office

Communication

Organization

Independent work

Tools

Microsoft Office

Job description

Manage detailed documentation, support technical teams, and keep operations running efficiently within a professional engineering consultancy firm.

• Professional Engineering Firm | Structural, Civil, Architectural | Dynamic Role
• Reputable Brand | Focused on Quality | Exceptional Collaborative Team
• Must have Project Administrative Coordinator experience in Engineering, Construction or Civil

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported.

About the role:

Reporting to the Business Service Manager, this on-site role plays a key part in keeping projects and office operations running smoothly. You will support multiple technical teams by coordinating project documentation. You will help with general office tasks, client interaction, and maintaining organised administrative systems. This position is ideal for someone who enjoys variety, thrives in a busy project environment, and takes pride in keeping teams aligned and on track.

Key Responsibilities:

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning
• Provide administrative support to senior technical staff across multiple projects
• Prepare and lodge Building Consent applications and amendments
• Support general office administration including filing, scanning, reception, and coordinating meetings
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems
• Maintain consistent administrative processes and high standards across all work
• Focused on continuous improvement and productivity to support strategic growth

Skills and Experience:

• Demonstrate experience in project coordination (Engineering / Construction preferred)
• Support timely and high-standard project delivery with a proactive approach
• Intermediate – Advanced Microsoft Office suite, Word and Excel
• Apply sound commercial judgment and financial awareness
• Show initiative and self-direction in anticipating team needs
• Maintain accuracy and structure through strong organisational skills
• Communicate clearly and build positive working relationships
• Work independently while contributing to a collaborative team environment

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

About Stellar Recruitment:

Since 2006, the Stellar Recruitment team has been dedicated to transforming the recruitment landscape. With years of experience and a focus on “Inspiring Growth. Changing Lives”, we partner with employers to fuel their growth while opening doors to life-changing opportunities for job seekers.