Project Coordinator: Design & Engineering | Flexible Hours

Stellar Recruitment; Canterbury; On-site; NZD 42,000 - 70,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Training & development

Well-being programs

Job summary

Stellar Recruitment partner NZ design and engineering consultancy seeking an on-site Administrative/Project Coordinator in Canterbury. You will coordinate project documentation and support multiple technical teams, ensuring organised systems and smooth office operations across busy projects.

This permanent role is 40 hours per week with flexible start times, on-site parking and benefits including KiwiSaver and health insurance.

Qualifications

• Experience in project coordination (Engineering / Construction preferred).
• Proactive in ensuring timely, high-standard project delivery.
• Strong MS Office experience, especially Word and Excel.
• Sound commercial judgment and financial awareness.
• Initiative and self-direction to anticipate team needs.
• Excellent organizational skills and accuracy.
• Clear communication and ability to work both independently and in a team.

Responsibilities

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning.
• Provide administrative support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Support general office administration including filing, scanning, reception, and coordinating meetings.
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems.
• Maintain consistent administrative processes and high standards across all work.
• Focused on continuous improvement and productivity to support strategic growth.

Skills

Project coordination

Microsoft Office

Communication

Organisational skills

Financial awareness

Initiative

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

Stellar Recruitment partner NZ design and engineering consultancy seeking an on-site Administrative/Project Coordinator in Canterbury. You will coordinate project documentation and support multiple technical teams, ensuring organised systems and smooth office operations across busy projects.

This permanent role is 40 hours per week with flexible start times, on-site parking and benefits including KiwiSaver and health insurance.