Part-time Project Administrator

Archway Recruitment; Wellington; On-site; NZD 70,000 - 80,000; Part time

Benefits offered by this job

Free onsite parking

Flexible hours

Part-time 25h

Job summary

Archway Recruitment is partnering with a specialist consultancy to support project delivery across land development and related services. The role offers a 12-month fixed-term opportunity with approximately 25 hours per week, ideal for someone seeking flexible, varied work.

As Project Administrator, you will set up project records, assist with invoicing, budgeting, tenders and marketing content, and support CRM and document control.

Qualifications

• 1-2 years' experience in administration, coordination or office support
• Strong organisational skills and ability to manage competing priorities
• Excellent attention to detail and commitment to accurate work
• Confident written and verbal communication skills
• Strong Microsoft Office skills and ability to learn new systems quickly
• Proactive, team-focused approach and willingness to help where needed
• Experience in professional services, construction, engineering, property or project environments advantageous
• Exposure to project management, financial, CRM or document management systems beneficial
• Experience supporting marketing activities or social media advantageous
• Located in or very close to Kapiti

Responsibilities

• Setting up and maintaining project records, budgets and documentation
• Coordinating monthly invoicing and supporting accounts receivable processes
• Assisting with project budget tracking and reporting
• Supporting the preparation of proposals, tenders and expressions of interest
• Maintaining project files, records and document control processes
• Assisting with marketing content, project profiles, social media and capability statements
• Coordinating meetings, team events and general office administration
• Supporting CRM administration and maintaining client data records
• Providing administration support to project managers and technical teams

Skills

Administration

Coordination

MS Office

Communication

Attention to detail

Team player

Tools

CRM systems

Document management

Job description

Archway Recruitment is partnering with a specialist consultancy that delivers a diverse range of projects across land development, surveying, resource consenting, public works advisory and project management. With a team of planners, surveyors, engineers and property professionals, they are known for their collaborative approach, strong client relationships and meaningful work alongside local communities and iwi.

With a supportive team culture and a genuine focus on people, this organisation offers an environment where employees enjoy coming to work. Team celebrations, social events, Matariki activities and regular get-togethers are all part of the culture.

The Role

This 12-month fixed-term opportunity has been created to cover parental leave and offers approximately 25 hours per week, making it an ideal option for someone seeking flexibility while still enjoying a varied and engaging role.

As Project Administrator, you will play a key role in supporting project delivery, financial administration, tender submissions and marketing activities across the business. Working closely with project managers and the wider team, you will help ensure projects, client information, documentation and business processes remain accurate, organised and running smoothly.

Key Responsibilities Include

• Setting up and maintaining project records, budgets and documentation
• Coordinating monthly invoicing and supporting accounts receivable processes
• Assisting with project budget tracking and reporting
• Supporting the preparation of proposals, tenders and expressions of interest
• Maintaining project files, records and document control processes
• Assisting with marketing content, project profiles, social media and capability statements
• Coordinating meetings, team events and general office administration
• Supporting CRM administration and maintaining client data records
• Providing administration support to project managers and technical teams

Role Requirements

To be successful in this role, you will bring:

• At least 1-2 years' experience in administration, coordination or office support
• Strong organisational skills and the ability to manage competing priorities
• Excellent attention to detail and a commitment to producing accurate work
• Confident written and verbal communication skills
• Strong Microsoft Office skills and the ability to learn new systems quickly
• A proactive, team-focused approach and willingness to get involved where needed
• Experience within professional services, construction, engineering, property or project environments is advantageous
• Exposure to project management, financial, CRM or document management systems would be beneficial
• Experience supporting marketing activities, social media or business development initiatives is advantageous
• Located in or very close to Kapiti
• A current New Zealand driver's licence is preferred

What's in it for You?

• Flexible part-time hours of approximately 25 hours per week
• 12-month fixed-term opportunity with a well-regarded consultancy
• Salary of approximately $70,000-$80,000 pro rata
• Free onsite parking
• Collaborative and supportive team culture
• Exposure to a wide variety of projects and disciplines
• Opportunity to develop skills across administration, finance, marketing and project support
• Modern office environment based in Kapiti
• Social and engaged team with regular celebrations and events