Facilities Project Coordinator New

JobSpace; Auckland; On-site; NZD 75,000 - 85,000; Full time

Benefits offered by this job

Laptop provided

Phone provided

Mileage reimbursement

Job summary

JobSpace, based in West Auckland, is seeking a capable project coordinator to manage maintenance and minor works for major retail and commercial clients. You will coordinate clients, contractors and internal teams from initial request to completion, ensuring timelines, budgets and safety standards are met.

With 3+ years of relevant experience, you will drive end-to-end coordination, quotes, invoices and cost tracking while maintaining strong relationships and clear communication across

Qualifications

• 3+ years' experience coordinating maintenance, construction, signage or similar projects.
• Experience working with contractors, trades or suppliers (essential).
• Good understanding of Health & Safety compliance in New Zealand.
• Excellent organisation and attention to detail.
• Confident verbal and written communication, with a natural ability to build relationships and communicate by phone.
• Comfortable with quoting, invoicing and basic cost tracking.
• Strong Microsoft Office skills, particularly Excel.
• Proactive, solutions-focused approach.
• Ability to stay calm and organised when priorities change.
• Good understanding of NZ geography and ability to coordinate work nationwide.
• Tertiary qualification in a relevant field viewed favorably but not essential.

Responsibilities

• Build strong relationships with clients, contractors and suppliers.
• Coordinate maintenance and minor works from request to completion, predominantly signage & joinery works.
• Scope jobs, obtain quotes and coordinate contractors.
• Track timelines, budgets, approvals and job progress.
• Keep clients and internal teams updated throughout each project.
• Manage records, reporting and administration.
• Spot issues early and find practical solutions.
• Coordinate multiple jobs at different stages, keeping everything on track.
• Tracking H&S compliance and that contractors comply with council compliance and traffic management plans.

Skills

Project coordination

Contractor management

Health & Safety

Communication

Attention to detail

Organisation

Education

Tertiary qualification (preferred)

Tools

Microsoft Office

Excel

Job description

Coordinate projects. Build relationships. Solve problems. Grow your career.

Looking for a role where no two days are the same? Join an established, NZ-owned manufacturing business working with some of New Zealand's leading retail and commercial brands.

This is a fantastic opportunity for someone with 3+ years' experience coordinating maintenance, construction or signage projects who is ready to take the next step in their career.

You'll take ownership of a varied mix of maintenance and minor works projects - coordinating clients, contractors and internal teams to keep everything moving from initial request through to completion.

You'll have plenty of responsibility, but you'll also have a supportive team around you, a social culture and the opportunity to develop your career in a growing business.

Why You'll Love It

• Enjoy the Culture - Join a collaborative team who work hard and have fun.
• Own the Process - Coordinate maintenance and minor works end-to-end.
• Work with Major Clients - Support national retail and commercial brands.

What You'll Be Doing

• Build strong relationships with clients, contractors and suppliers.
• Coordinate maintenance and minor works from request to completion, predominantly signage & joinery works.
• Scope jobs, obtain quotes and coordinate contractors.
• Track timelines, budgets, approvals and job progress.
• Keep clients and internal teams updated throughout each project.
• Manage records, reporting and administration.
• Spot issues early and find practical solutions.
• Coordinate multiple jobs at different stages, keeping everything on track.
• Tracking H&S compliance and that contractors comply with council compliance and traffic management plans.

What You'll Bring

• 3+ years' experience coordinating maintenance, construction, signage or similar projects.
• Experience working with contractors, trades or suppliers (essential).
• Good understanding of Health & Safety compliance in New Zealand.
• Excellent organisation and attention to detail.
• Confident verbal and written communication, with a natural ability to build relationships and comfortable communicating by phone.
• Comfortable with quoting, invoicing and basic cost tracking.
• Strong Microsoft Office skills, particularly Excel.
• A proactive, solutions-focused approach.
• The ability to stay calm and organised when priorities change.
• A good understanding of NZ geography and the ability to coordinate work nationwide.
• A tertiary qualification in a relevant field is viewed favorably but is not essential.

Nice to Have

• Good understanding of Health & Safety compliance in New Zealand.
• Signage coordination or shop fit-out coordination experience.

The Details

• Salary: $75K-$85K, depending on experience.
• Monday to Friday, 40 hours per week.
• Primarily office-based in West Auckland, with occasional client/site visits.
• Some after-hours availability occasionally required Monday to Friday, with very occasional weekend on-call support.
• A laptop and phone are provided.
• Full NZ driver's license and own vehicle required for occasional site visits; mileage reimbursed.
• You must be legally entitled to work in New Zealand. Please note, the business is not accredited to support work visas, so candidates requiring immigration or visa sponsorship cannot be considered.