Project Coordinator

Stellar Recruitment; Canterbury; On-site; NZD 42,000 - 70,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Training & development

Well-being programs

Job summary

Stellar Recruitment partner NZ design and engineering consultancy seeking an on-site Administrative/Project Coordinator in Canterbury. You will coordinate project documentation and support multiple technical teams, ensuring organised systems and smooth office operations across busy projects.

This permanent role is 40 hours per week with flexible start times, on-site parking and benefits including KiwiSaver and health insurance.

Qualifications

• Experience in project coordination (Engineering / Construction preferred).
• Proactive in ensuring timely, high-standard project delivery.
• Strong MS Office experience, especially Word and Excel.
• Sound commercial judgment and financial awareness.
• Initiative and self-direction to anticipate team needs.
• Excellent organizational skills and accuracy.
• Clear communication and ability to work both independently and in a team.

Responsibilities

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning.
• Provide administrative support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Support general office administration including filing, scanning, reception, and coordinating meetings.
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems.
• Maintain consistent administrative processes and high standards across all work.
• Focused on continuous improvement and productivity to support strategic growth.

Skills

Project coordination

Microsoft Office

Communication

Organisational skills

Financial awareness

Initiative

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

Benefits:

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported.

About the role:

Reporting to the Business Service Manager, this on‑site role plays a key part in keeping projects and office operations running smoothly. You will support multiple technical teams by coordinating project documentation. You will help with general office tasks, client interaction, and maintaining organised administrative systems. This position is ideal for someone who enjoys variety, thrives in a busy project environment, and takes pride in keeping teams aligned and on track.

Key Responsibilities:

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning
• Provide administrative support to senior technical staff across multiple projects
• Prepare and lodge Building Consent applications and amendments
• Support general office administration including filing, scanning, reception, and coordinating meetings
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems
• Maintain consistent administrative processes and high standards across all work
• Focused on continuous improvement and productivity to support strategic growth

Skills and Experience:

• Demonstrate experience in project coordination (Engineering / Construction preferred)
• Support timely and high‐standard project delivery with a proactive approach
• Intermediate – Advanced Microsoft Office suite, Word and Excel
• Apply sound commercial judgment and financial awareness
• Show initiative and self‑direction in anticipating team needs
• Maintain accuracy and structure through strong organisational skills
• Communicate clearly and build positive working relationships
• Work independently while contributing to a collaborative team environment

Please note, only NZ Residents or Citizens will be considered for this permanent position.