Project Coordinator

Stellar Recruitment; Christchurch; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Flexible start time

Social club / team events

Training & development

Job summary

Stellar Recruitment – Christchurch, South Island, is seeking an on-site Project Coordinator to help keep projects and office operations running smoothly. You will coordinate project documentation, support multiple technical teams, and assist with client interaction in a busy project environment.

This role suits someone who enjoys variety, maintains high standards, and drives continual improvement. You will handle invoicing, filing, meetings, and ensure consistent administrative processes while

Qualifications

• Experience in project coordination (Engineering / Construction preferred).
• Proactive in delivering high-standard project outcomes.
• Proficient in MS Word and MS Excel.
• Strong commercial judgment and financial awareness.
• Self-directed with strong organizational skills.
• Excellent communication and relationship-building.
• Ability to work independently and in a team.

Responsibilities

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning.
• Provide administrative support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Support general office administration including filing, scanning, reception, and coordinating meetings.
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems.
• Maintain consistent administrative processes and high standards across all work.
• Focused on continuous improvement and productivity to support strategic growth.

Skills

Project coordination

MS Word

MS Excel

Communication

Organisational skills

Financial awareness

Self-direction

Team collaboration

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Stellar Recruitment – Christchurch, South Island

Benefits:

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

Benefits:

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported.

About the role:

Reporting to the Business Service Manager, this on-site role plays a key part in keeping projects and office operations running smoothly. You will support multiple technical teams by coordinating project documentation. You will help with general office tasks, client interaction, and maintaining organised administrative systems. This position is ideal for someone who enjoys variety, thrives in a busy project environment, and takes pride in keeping teams aligned and on track.

Key Responsibilities:

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning
• Provide administrative support to senior technical staff across multiple projects
• Prepare and lodge Building Consent applications and amendments
• Support general office administration including filing, scanning, reception, and coordinating meetings
• Assist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems
• Maintain consistent administrative processes and high standards across all work
• Focused on continuous improvement and productivity to support strategic growth

Skills and Experience:

• Demonstrate experience in project coordination (Engineering / Construction preferred)
• Support timely and high-standard project delivery with a proactive approach
• Intermediate – Advanced Microsoft Office suite, Word and Excel
• Apply sound commercial judgment and financial awareness
• Show initiative and self-direction in anticipating team needs
• Maintain accuracy and structure through strong organisational skills
• Communicate clearly and build positive working relationships
• Work independently while contributing to a collaborative team environment

If you are energised by variety, enjoy helping others succeed, and can keep things running smoothly even when the pace picks up, we would welcome your application.

Please note, only NZ Residents or Citizens will be considered for this permanent position.

About Stellar Recruitment:

Since 2006, the Stellar Recruitment team has been dedicated to transforming the recruitment landscape. With years of experience and a focus on “Inspiring Growth. Changing Lives”, we partner with employers to fuel their growth while opening doors to life-changing opportunities for job seekers.#SCR-fiona-sanderson

Additional information

• Professional Engineering Firm | Structural, Civil, Architectural | Dynamic Role
• Reputable Brand | Focused on Quality | Exceptional Collaborative Team
• Must have Project Coordinator experience in Engineering, Construction or Civil