Project Coordinator

Beyond Recruitment; Wellington; On-site; NZD 77,000 - 94,000; Full time

Benefits offered by this job

Car parking

Job summary

Beyond Recruitment in Wellington is seeking a highly organised Project Coordinator to support a major infrastructure programme. The role focuses on coordination, administration and document control across a fast-paced, multi-stakeholder environment.

Reporting to the Project Director, you will manage meetings, circulate agendas and minutes, maintain project documentation in SharePoint and related systems, and assist with budget tracking and governance processes.

Qualifications

• Experience in project coordination, administration, or document control.

Responsibilities

• Provide day-to-day coordination and administrative support to the project team.
• Coordinate meetings, prepare agendas and minutes, and track actions through to completion.
• Maintain and manage project documentation across systems such as SharePoint and other internal systems.
• Monitor project registers, RFIs, correspondence, and change requests.
• Support project planning, reporting, and governance processes.
• Act as a central point of contact for project-related queries.
• Liaise with contractors, consultants, suppliers, and internal stakeholders.
• Assist with financial administration including invoice processing and budget tracking.
• Support continuous improvement of project systems and processes.

Skills

Project coordination

Administration

Document control

Tools

Microsoft Office 365

SharePoint

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Beyond Recruitment – Wellington, North Island

12-month fixed term contract – 40 hours per week, Monday to Friday

• Wellington based, car parking available
• Competitive salary up to $85K and benefits

Our client islooking for a highly organised and proactive Project Coordinator to support the delivery of a major infrastructure programme.
This is an exciting opportunity to contribute to an infrastructure project which will have a meaningful impact in Wellington and across New Zealand. Reporting to the Project Director, you will play a key role in ensuring the project runs smoothly by providing coordination, administrative, and document control support across a fast-paced, multi-stakeholder environment.

What's in it for you?

Our client is a high profile, commercial based organisation that is forward thinking and has people at the heart of its values base. You will be part of a collaborative project team working on a high-profile infrastructure programme that will have lasting impact across New Zealand, and this role will look great on your CV!

Key Responsibilities

• Provide day-to-day coordination and administrative support to the project team
• Coordinate meetings, prepare agendas and minutes, and track actions through to completion
• Maintain and manage project documentation across systems such as SharePoint and other internal systems.
• Monitor project registers, RFIs, correspondence, and change requests
• Support project planning, reporting, and governance processes
• Act as a central point of contact for project-related queries
• Liaise with contractors, consultants, suppliers, and internal stakeholders
• Assist with financial administration including invoice processing and budget tracking
• Support continuous improvement of project systems and processes

About you

You are detail-oriented, highly organised, and thrive in a dynamic project environment. You’re confident working with a wide range of stakeholders and enjoy keeping things on track.

You will bring

• Experience in project coordination, administration, or document control
• Exposure to infrastructure, construction, or engineering projects (preferred, but not essential)
• Strong working knowledge of Microsoft Office 365 and project systems (e.g. SharePoint)
• Excellent organisational and multi-tasking skills
• Strong written and verbal communication abilities
• A proactive, solutions-focused mindset with the ability to follow through on actions
• Confidence building relationships with stakeholders at all levels

Please note that pre-employment drug and alcohol testing is part of the recruitment process. You must have the right to live and work in New Zealand to apply for this role.

Applications will be reviewed as they are received. Applications close on Thursday 27 August 2026.