Administrative & Project Support Coordinator

Stantec; Auckland; On-site; NZD 48,000 - 56,000; Full time

Benefits offered by this job

Professional development

Extra four weeks leave

Health insurance

Wellbeing programs

Employee assistance program

Job summary

Stantec is seeking an organised Administrator to join our Auckland office on site. You will provide proactive support to the Business Centre, coordinate meetings, handle enquiries, and assist with onboarding, documentation, and data updates to keep projects flowing.

This role offers growth through professional development, a welcoming team, and the chance to contribute to critical infrastructure and city projects in New Zealand.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong admin and/or customer service experience.
• Effective communication and professionalism.

Responsibilities

• Provide proactive administrative support to the Business Centre including coordination of information, reports, and proposals.
• Coordinate meetings, events and team activities.
• Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup.
• Maintain accurate business and project information, client databases, staff info, org charts, and equipment registers.
• Provide marketing and business development support, updating pipeline opportunities and collateral.
• Assist with project documentation, presentations, and reports as required.

Skills

Administration

Customer service

Job description

Stantec is seeking an organised Administrator to join our Auckland office on site. You will provide proactive support to the Business Centre, coordinate meetings, handle enquiries, and assist with onboarding, documentation, and data updates to keep projects flowing.

This role offers growth through professional development, a welcoming team, and the chance to contribute to critical infrastructure and city projects in New Zealand.